Monitoring And Control Of A Project Calls

Following the project plan as per the strategy and planning the activities as per the

An old adage-plan the work and work the plan, in essence this is the key to successful project management. Project Managers (PM) must first plan out the project and then monitor and control the execution of the program work. There is a tendency for projects to short change the planning process. This is a common mistake. The time spent properly planning will result in reduced cost and duration, and increased quality over the life of the project. Using tried and true best practices for a PM will provide assurance that the program /project will be beneficial and successful.

The paper is divided into three sections, the first of which will establish a timeline of events. This project background will serve as a case study for the analysis in the following section that will be structured such that each of the previously mentioned facets will be independently analyzed and contrasted with project management principles. Finally the paper will conclude with a summary of the analysis and recommendations based on

With the exceptional growth in technology, the present day projects are often large and complex involving a significant risk. So, a Project Management Methodology enables the delivery organization to handle these projects comprehensively, systematically and in an integrated manner, which results in strategic, tactical and operational benefits.

It includes a risk analysis and a definition of a criteria for the successful completion of each deliverable and uses Business Plan and Milestones Reviews to keep track of the phase. During the third phase, execution, the project plan is executed to solve the problem specified in the project 's requirements. Risk Analysis and Score Cards, in addition to Business Plan and Milestones Reviews are used during the execution phase. Lastly is the closure phase, which marks the completion of the project usually with a written formal project review report.

In this paper the word ‘project” is defined, discussed and elaborated on. The phases of a project lifecycle and its purpose are to be discussed, and how it is important for organizations to use project management to accomplish tasks will in conclusion be discussed thoroughly. The indisputable word ‘Project” may be defined in numerous unusual ways, some can all have the same meaning and others can mislead a reader. The definition that accurately explains what a project is, comes from the Houghton Mifflin Company (2009) website stating; “something that is contemplated, devised, or planned; plan; scheme.” A definition that can mislead a reader is this definition from the same website just two paragraphs

The case study analysis will show where fault and area for improvement. The project management fundamentals that are targeted are in the schedule, cost, conflict resolution, team management, communication with stakeholders, and resource allocation. The project success ultimately relies on the project manager ability to use all tools and techniques associated with a project 's progress.

▸ ▸ List several tasks and outputs of project execution Discuss what is involved in directing and managing project execution as part of project integration management, including the importance of producing promised deliverables, implementing solutions to problems, evaluating work performance information, and requesting changes to a project Explain the importance of recommending corrective actions and updating project-related information as part of quality assurance

While projects can be similar in some instances, no two projects are ever the same. For this reason, management of projects requires the application of tools and techniques to meet the goals of the temporary endeavor. Project managers apply these tools and techniques to determine what is required for project delivery such as the list of activities to completed, the time required to complete the activities, resources needed and the various risks associated with the deliverable and efforts. A multitude of tools and techniques are employed by the project manager based on the need of the effort to organize, identify and communicate the various aspects of the project. While in contrast, the repetitive nature of operations activities

It is clear to see that throughout the project the tasks and progress were monitored very closely. The project is heavily dependent on the resources provided by its shareholders and in turn they rely on regular updates to reassure them on their investment. In the construction and building industry the methods and application of project management tools are very reliable and well tested. Therefore, it could benefit the project if the it was managed with detailed and defined practises and also follow standards set and agreed upon on a international level.

Project Execution and Control Phase has a direct correlation to project progress and stakeholder 's expectations. If the minor issues are not noticed, they impact cost, schedule and risk and see the project from the Project Plan, thus

Several adaptations to the traditional approaches like agile, interactive, phased, extreme, etc have been made but each will be expected to meet the requirements of the project objectives, timeline, resources, and deliveries of the stakeholders. Other industry standard certifications like ISO9000 and regulations like the Sarbanes-Oxley have also influenced methodologies and processes used by several organisations (Kerzner, 2003). Generally, managing projects should involved five major process which include the project initiation, planning, execution, monitoring and controlling, and then project closing. See Fig. 2 below.

The purpose of this paper is to recommend that Project Management is a concept that focuses on the dynamic characteristics of a multi-facetted organization. In such a changing situation, effective communication is a characteristic that should be stressed and becomes the most important tool for the project manager and team members.

Projects are monitored and controlled to identify potential problems within a timely manner in order for prompt corrective actions to be taken (Milosevic, Patanakul, & Srivannaboon, 2010). Keeping a project under constant surveillance ensures the project is on track in terms of the scope, quality, cost and schedule. Monitoring is collecting, recording and reporting information regarding all aspects of the project’s performance. Controlling uses the data supplied by monitoring to bring actual performance into approximate equivalence with planned performance (p. 33). Utilizing the project’s plans and work breakdown structure, the project manager should be able to monitor and control the project through data collection. Comparing where the project is, in regards to the schedule and cost, will give the project manager an idea of whether the project is on schedule and if it’s within the set budget. Random sampling early in the project’s production will give an indication of the quality. Monitoring and controlling early and often in a project will identify problems before they become insurmountable and require significant resources to get the project back on track. Global Infrastructure Group appears to have a fairly robust process improvement program, with tools identified to ensure monitors and controls are in place.

Project management is a challenging task with many complex responsibilities. Fortunately, there are many techniques available to assist with accomplishing the tasks and hence executing the responsibilities. Such techniques include project planning, scheduling and controlling. The elements that need to be planned, scheduled and controlled are time, cost and quality. Different methods have therefore to be used in cost planning and control systems, time planning, scheduling and controlling systems, and quality planning and control system. Organisational techniques will enable the project resources such as labour, material and plant to be ordered at the right time and when directing the resources for work it will be ideally stated. A chain of command will exist when organisational structure is in place (Oberlender, 1993). These techniques have sprung up at an ever increasing rate. When perusing any engineering or project management magazine or browsing on the internet one will be amazed by the number of software packages offering various project management techniques implemented through project management software.