Nvq Level 3 Business Admin Unit 322 Plan and Organise Meetings

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

When inviting people to a meeting, make it a point to mention why they are expected to attend. This gives them time to prepare, and keeps them alert and interactive throughout, it is best to only have people who can contribute to the meeting for example were they given any action points to achieve in a previous meeting that need to be followed up?, would the individual bring anything new to the table? Do they

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

Information will also be retrieved in situations where information might have to be shared with partner companies and with the police or Tax Services.

| Ensure any aids the individual needs to communicate are made available and are working correctly.

You need to be knowledgeable and efficient and show the company in a good light. A good call could be the difference between keeping that customers business or losing it. You should use each call, whether making or receiving as an opportunity to offer great customer service.

The meeting is set up to go for two days and the agenda is set up to go through each person at a fast pace but allowing for a thorough discussion on each matter. I watched the meeting on Thursday September 17, 2015 from 12pm-4pm and was able to understand the importance of the actions as a nurse and

*make sure that ventilation, temperature, lighting, and toilet, washing and rest facilities all meet health, safety and welfare requirements

The brewery will start out with 6 employees which will be the current group of partners creating this plan. The organizational chart in the following section will give a layout of the overall business breakdown. As the business grows and the need arises, we will hire and train future employees to be brewers and will explain and show hands on how to reproduce the product line. Once the product line has been established we will then proceed to hire people to handle distribution of the product to local vendors. This will also lead to the eventual hiring of people to become tour guides for future brewery tours. Our employee base will expand as we our company expands. We will have managers that will be in charge of maintenance, managers in charge of production, managers in charge of bottling, and managers in charge of distribution. These are the major aspects of our daily operation. Maintenance managers will have a group of 5 people and each person will be in

Regular managers meetings-to keep the manager updated on organisational information,CQC information, look at paper work or new paper work to be implemented , staffing, HR, Training, Finance, Purchasing and supplying each meeting will include all manger from each home and area managers, operations manager, managing director, maintenance manager, finance manager, training manager, and HR manager,

Firstly, we’re going to talk a little bit about how we are going to move forward in recruitment at London Nursing Home all our activities will be directed towards locating potential employees, we will be looking at the attraction of applications from suitable applicants then we will be analysing the qualifications of applicants deciding upon those who show the most potential.

This chart says it all. An additional point that I would like to add is: Ensure all invited are relevant to the meeting, they can either provide guidance, provide input or are impacted by the outcome (outcome might not be relevant unless they can impact change). I say this as 40% of all meetings I have to attend, can be summed up in an email ( I can't do any of the above items (It's only informational at this point).

4. They would need to ensure if there are any special requirements for the attendees (dietary, mobility, language etc.) and make special arrangements if anything is required – Vegetarian food, wheel chair access, interpreter etc.

 Ensure the date, day and time of the appointment is recorded precisely to requirements as well as the estimated length of time of the appointment.

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