Nvq2 Business and Administration Unit 2 Assessment Equipment Use in an Office. Vision 2learn

958 Words Dec 4th, 2012 4 Pages
1. Describe the main types of equipment found in offices and how they are used. Include examples of at least three different types of office equipment.

Computers. They are used for creating and saving documents using office software like: Microsoft word, (or the free option Open office Writer). Microsoft excel for spreadsheets used for data entry, accounting, data analysing (the free equivalent exist with Open office spreadsheets). Microsoft office publisher is a program used to create and edit flyers, newsletters and brochure as well as websites. They are many different graphic programs that can be used for producing brochures and flyers from Photoshop page plus, Serif page plus, and some free software like Gimp, Paint.net .
Computer
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Laser printers are usually bigger than inkjet printers. A printer can print one sided or double sided. Most small offices purchase an all in one inkjet printer which means that this printer can print from a computer and can be used as a photocopier it is also able to scan documents and send fax through the internet. Printers need to be connected to a computer or computer network either wirelessly or through a cable to be able to print documents from one or more computers. Big company have often a range of different printers and copiers available depending on what is needed by the staff: fast big quantity printing or precise high quality picture and photo printing.

Scanners: They are used to convert a document or image into an electronic file that can be used and stored on a computer, Sometime scanners are part of a printer but usually scanners that are the most efficient are small scanners that can be attached to a computer through an USB cable they can scan single sided or double sided documents very fast. They can scan in colour or in black and white. Scanners are essential when a company needs to keep hard copy of their files in law firm in a medical environment or in an accountancy department.
Shredders: They are mechanical (electrical) machines looking like a box or a bin that have rotating blades under the top cover able to cut in very small pieces a bunch of (A4) pages. They are used to destroy documents that are no longer needed to avoid those documents
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