Point of Sales and Inventory System

2253 Words Oct 2nd, 2012 10 Pages
CHAPTER I
INTRODUCTION
BACKGROUND OF THE STUDY
Point of Sale (POS) and Inventory management is vitally important for any business that sells a physical product. An inventory system must balance having enough inventories on hand to meet the demand of customers while investing as little money as possible in inventory. An inventory system is basically a process whereby a business keeps track of the goods and material it has available. In its simplest sense it can be done manually by a count at the end of each day. In this way it is possible to keep a record of the goods coming in to the business and goods being sold. However this is only really appropriate for small businesses that do not have a lot of stock. For larger business it is more
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The owner will prepare a order list of new products. Payment for the new supplies will be made bank to bank using checks. The suppliers deliver the supplies through tracking.

DATA FLOW DIAGRAM – EXISTING SYSTEM
CONTEXT DIAGRAM
Supplier

Customer

0

Juan E3:20 Book Store
Manual Point of Sale
Order Slip, Payments

Payments
Supplies

Purchases

Reports
Customer Inquiries

Cashier/Owner

Sales Representative

DATA FLOW DIAGRAM – EXISTING SYSTEM
TOP LEVEL DIAGRAM
Supplier

Owner
1.0
Receive
Supplies

Supplies
Supplies

New Supplies

2.0
Verify Supplies Received

Verified Supplies

3.0
Record New Stocks

New Supplies
Additional Stocks
Supplies Log Book

Customer

Inquire/Purchase Item
Items
Prices
4.0
Sales

Sales Details
Sales Log Book

Inquiry Result
Purchases

5.0
Segregate Sales

Sales Records

Customer

Segregated Sales by suppplies

Sales Reports
Inventory Reports
6.0
Create
Reports

CHAPTER III
PROBLEM DEFINITION
Statement of the Problem Manual Sales and Inventory results to slow recording, retrieving and updating the information of the supplies.
Specific statement of the problem. 1. How to improve the recording, retrieving and updating process of supplies? 2. How to easily get the available number of stocks of a particular item? 3. How to compute the total purchases automatically? 4. How to generate up-to-date reports of sales and inventory of supplies?

OBJECTIVE OF THE STUDY
General Objective This study focuses on the
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