Producing Documents in a Business Environment

2. Use the table below to describe some of the different types and styles of documents that are produced in a business environment, and then explain when these different options may be used.

Open the file Answer sheet, provided by your assessor and answer the following questions. You will need to keep this document open throughout your assignment.

Describe how to complete and maintain documentation in accordance with organisational procedures, in relation to:

The business must implement and maintain a good document discipline, i.e. no paper should be left laying around for unauthorised

* Providing information and work in different formats such as larger fonts, auditory work, pictorial.

A document is information produced in either printed or electronic (on-screen) format. All documents can be produced using standard applications packages.

5. Explain the importance of full and up-to-date details of agreed ways of working (2.2.3)

2. Can you suggest a suitable template to use and say what style / structure would be most appropriate for this document?

information on each included document. The suggestions certainly do not exhaust the possibilities; students, no doubt,

1.    How would you describe what this document is?   What was its purpose?  What function did it serve?

By signing the agreed ways of working, it states that you fully understand exactly what is required of you in the job role, as well as polices and procedures that you must adhere to.

Answer the following questions about the must-have documents. Each response should be 50–150 words in length.

The document uses indentation and consistent numbered lists. The header sections are highlighted in different color and bold type face fonts. It provides brief purpose and sets the context for the user.

There will be a number of documents that will need to be developed these will include;

“Written reports on the other hand give executives, managers, and supervisor’s detailed information as to their overall progress on projected tasks within different departments; and overall company goals” (Nelson & Quick, 2017, pg. 131). In addition, however, there is other types of written communications, such as memo’s and letter’s which give more adequate information when communicating officially, these being larger in span and theme compared to memo’s. “Thus, making the shortest kind of written communication to be that of form, which may be used to collect information inside or outside the organization” (Nelson & Quick, 2017, pg. 131).