Project Management Process Groups and the Six Questions in Pmlc

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Mapping the six (6) questions to basic Process Groups of the PMBOK methodology.

According to Wysocki (2012, p.25) ‘Project management is a set of tools, templates, and processes designed to answer the following six questions: What business situation is being addressed by this project? What do you need to do? What will you do? How will you do it? How will you know you did it? How well did you do it?’

Wysocki (2012, p.64) also added that; ‘In addition to answering the six questions that a valid project management methodology must answer, whatever project management life cycle model you use must contain all of the following Process Groups; Scoping (PMI calls the Initiation), Planning, Launching (PMI calls the Execution), Monitoring &
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Closing process group collates all deliverables and closes all sub-process when a project is adjudged completed. Contracts and procurements, manpower engaged, work-in-progress close out and so many other project administrative supports are rounded up here. At this stage, the final product derived from the project is presented to the client according to specifications. The question of “how well did you do?” will be answered when client approves of the output, asset/output gets installed, audit tests post-implementation status and a final report submitted. In NLNG for example, IT projects are closed with a report and a “go-live” activity.

In conclusion, the questions of what business situation to address and what needs to be done are critical success factors to any project. The Project Charter and Preliminary statements derive from such questions and are therefore essential to how a project plan is developed with achievable objectives, what resources are required to launch/execute the project, how to monitor and control parameters and when to identify project ending and close out. Wysocki (2012, p.9) aptly captures this in his definition of project as; ‘a sequence of finite dependent activities whose successful completion results in the delivery of the expected business value that validated doing the business’. Therefore,

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