Project Monitoring

* Assemble project teams and make sure everyone is updated on project start dates, and there team responsibilities.

Evaluate the importance of understanding the various stages of the project life cycle and its possible contributions to a project.

Project management is short term; it has a beginning, an end, and has identified steps to take throughout the process. The steps of project management are as follows: proposal, initial investigation, detailed investigation, development and testing, trial, operation and closure, as well as, the evaluation. There are measurable benefits to using project management within an organization for certain key objectives or processes that need

Project tend to go through changes as the project goes, and another feature is the project tracing, which allows the PM to revise the plan and see impact of changes, to make better decisions.

Monitoring Tools There are many monitoring tools for projects but one of the most common is a Gantt chart as displayed within this assessment, other tools include Project Critical Path Analysis and Brainstorming. PMBOK is a guide that sets a standard terminology and guideline for project management. It explains the processes and steps that overlap and interact

After the topic was decided upon, the next step was to review the guidelines for the group project. We understood that an outline needed to be created before anything else could be started. Therefore, as a group we decided that each member for design an outline and share it with each other. This

The process of Project Management is very detailed – there are multiple phases to properly manage the project (e.g., project plan, schedule, communication plan, risk management plan, and

The C-S and Span Systems Project Managers will determine the frequency and location of these meetings. It is anticipated that the beginning of the project will require, at a minimum, bi-weekly meetings. These status meetings can be conducted either in person, via the telephone, or through electronic means namely videoconferencing, e-mails, instant messenger, Internet conference, or any combination thereof. The output of these meetings will be minutes, which will serve as the project status reports. The reports will be transmitted to the C-S Project Manager (via facsimile, e-mail or any other means mutually agreed to by the C-S and Span Systems Project Managers respectively (UOP. 2002).

Understanding the project lifecycle is important because it is the base of all project management. You take one phase out and the project will fail. You cannot start a project without a good scope, or blueprint. The project lifecycle is set up so that you cannot move on to the next stage in the cycle without going through the previous stage. I also want to mention the termination phase. This is where you terminate the project and put together a document that explains the delays and fixes that helped the project come to fruition.

Project management is managing the work to develop and innovate or even change within an existing operation. There are five steps in this management: Initiating the project, Planning and controlling all activities to keep the project on schedule, executing every phase of the projects process, monitoring/ controlling reviewing and regulating the progress and performance of all phases of the project, Closing process this is where all processes are finalized and completed to officially close the project out.

The project manager has to report about the performance. Insufficient performance will provoke a negative reaction of a project sponsor. We think a project manager should deliver almost all the facts as soon as possible and as objectively as possible.

Project leader allocate the personnel to the determined activity of the work breakdown structure. Project leader follow a systematic procedure to select personnel for the project activities. It reflects the importance of a project leader in attaining the stated project goals. A project leader assesses different departments like technical, human resource, financial, operational, accounting and production. All these departments have their own importance in the overall success or failure of a project.

Project Manager is responsible for performance measurement which includes finding variances between planned and actual work, cost and schedule. The project manager assigns the tasks to the team members and they follow the required course of action. The project manager provides the status reports to all the vital stakeholders in order to provide visibility. The Stakeholders review the metrics and variance and initiate necessary steps for the variances determined in order to complete the project within budget and time.

Several adaptations to the traditional approaches like agile, interactive, phased, extreme, etc have been made but each will be expected to meet the requirements of the project objectives, timeline, resources, and deliveries of the stakeholders. Other industry standard certifications like ISO9000 and regulations like the Sarbanes-Oxley have also influenced methodologies and processes used by several organisations (Kerzner, 2003). Generally, managing projects should involved five major process which include the project initiation, planning, execution, monitoring and controlling, and then project closing. See Fig. 2 below.

c After the acceptance of all stakeholders is achieved, actual growth begins and a project management methodology needs to be selected based on the major areas seeking improvement. A project tracking and monitoring system has to be in place for improved estimation of project life-cycle.