Proper Communication is the Core of Corporate Correspondeces Essay

Correct The accepted ways in which in-house communications are organized, written, formatted and sent is referred to as

Most businesses use more than one way to communicate internally and externally. This is vital to running a business effectively. Without communication, information would not get passed on, information that is potentially needed to carry out tasks within the business.

Task 1 With reference to the communication cycle, produce a written report explaining how departments currently communicate internally and externally with staff and customers. In business people change the way they communicate when talking with people internally and externally. People have different levels of formality when talking to people. It is important to change the way we speak and our level of formality with people because different people expect different levels of service. Internal communication is often less formal and can include jargon that only in house employees might understand.

In this report the research delivers the literature review and outline on the internal communication that affects the organisation behaviour, with particular emphasis on the how internal communication relates to the company P and G.

 Letter – This is a document used for different types of communications within the business for various reasons.

This happens to me frequently. In the “electronic age”, the sender may default automatically to e-mail correspondence. E-mail is appropriate only when message is short, quick and not likely to require additional communication. When the message is lengthy, a memorandum should be written and distributed. When the topic is complex perhaps a meeting or phone call should occur. For a project, where multiple functions have to interact smoothly, team meetings may be the most appropriate forum. Having face-to-face discussions between functions will ensure everyone understands and is on the correct, same “page”. For two-party communications, a phone call or physical meeting may be the most appropriate for topics that require discussion. For important verbal discussions, it may prudent to document verbal decisions later in written format. Both message and medium are controlled by the sender. Managers must ensure they are effectively deploying the message with the right information, through the right channels. But managers are not done then! Problems in communication can also develop when receivers receive the message. Misunderstandings can occur due to communication barriers.

Business communication can be defined as the process of sharing information among business professionals, prospective customers, and affiliates who are associated with an organization. The essential skills of business communications are currently in demand and highly required for the workforce for the modern workforce. To be an effective communicator is to have the ability to respond with skill, confidence, and assertiveness and is pertinent to the quality and expertise business professionals considered for employment. Hence, knowing how to communicate properly in an organizational structure requires the skill of communication necessary to interact with different levels of management. In a world

Success in any business depends on one thing: the ability and knowledge to communicate. The knowledge of good business writing is a very important factor and part of our day-to-day business. We have to understand and take some time in writing business letters. It will require a little planning and some thought, but for the company, it can make the difference between successful and failed business deals. We must not forget that our aim is to build a lasting relationship with our internal and external clients.

“Written reports on the other hand give executives, managers, and supervisor’s detailed information as to their overall progress on projected tasks within different departments; and overall company goals” (Nelson & Quick, 2017, pg. 131). In addition, however, there is other types of written communications, such as memo’s and letter’s which give more adequate information when communicating officially, these being larger in span and theme compared to memo’s. “Thus, making the shortest kind of written communication to be that of form, which may be used to collect information inside or outside the organization” (Nelson & Quick, 2017, pg. 131).

Communication for a business is vital, whether it is for internal matters or external dealings. Such examples would include negotiating deals/contracts with fellow companies, setting staff tasks and deadlines, for colleagues to enquire about solutions to difficult problems with fellow colleagues etc. There are many different forms of communication and it is vital that a business uses the correct form depending on the task in hand. These different types are:

The word communication originates from the Latin word ‘communis’ which means common. It is an important aspect of human behavior and symbolize human being’s ability to convey opinions, feelings, information and ideas to others through

Various types of communication are used within a business environment; there are a range of methods in which two or more colleagues can communicate. Communication in a business environment can vary in purpose, examples of message purposes include; to inform; persuade; teach; request action; motivate or inspire. Communication within the business workplace must be clear and concise to avoid misunderstandings. Methods of communication used within the workplace include written, verbal and non-verbal communication.

Communication is defined by Merriam-Webster Dictionary (2017) as, “a process by which information is exchanged between individuals through a common system of symbols, signs, or behavior” (“Communication”, 2017). Moreover, it is important to consider an element overlooked by this definition, that being the context in which the message is delivered. This paper will examine the five context to business communication. A description of and example will be provided for each of the areas. The contexts which appear the most and least to the author will be examined.

I use different types of communication constantly while I am talking with peers, subordinates and managers. As Baack states in our text, (2012) “every type of organization, whether it is profit seeking, a nonprofit, or a government, engages with a series of individuals and groups that affects its operations, and it is important to understand whom these groups are before exploring how they communicate with one another (Baack, Ch 1. 2012).”

Workplace communication is essential as information is relayed from one individual to another or from one department to another and therefore the way it is transmitted and received will ensure efficiency and effectiveness. Through communication managers can organize,