Rai Hr Assessment

1282 Words May 11th, 2014 6 Pages
Recording, Analysing and Using Human Resources Information

Activity 1

There are a number of reasons why we, as an HR team, collect different types of data. One of them is: meeting legal requirements.
In order to satisfy legal obligations we collect such information as contract arrangements, employees’ duties, payments, working hours, holiday entitlements, bonuses, as well as documents relating to health and safety. It is important for the organization to timely provide accurate and valid data in order to avoid fees or other sanctions for the Inspections that can check any data regarding individual employees.

Another reason for HR data collection is: providing the organization with information for decisions making.
By analysing
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Types of data to be collected:

1. Sickness Records: This type of data/report may be collected periodically (monthly or quarterly) and compared or analysed against each employee’s attendance records. This helps the human resources to manage the attendance record of the organisation accurately and inform line managers of the constant attendance offenders in order to discourage further occurrences or for long term sicknesses that need the company’s support.

2. Another type of data that may be useful for the human resources department of an organisation is the contact details for each employee especially home addresses. This is essential if a correspondence needs to be sent out to each employee, such as contracts, payslips and pensions or leave information. It is important for each employee to receive the appropriate communication and not to be ignored.

Two Methods of storing records and benefits of each:

1. Manual System (Paper Recording). Files are easily accessible and don’t require a computer to be turned on. Manual system cannot be affected by loss of power or hackers cannot access a manual filing system from another computer so it`s more secure. 2. Computerised System: The benefits of a computerised filing system are numerous, and include reduced costs to the company, benefits to the environment, increased ease of sorting, finding, and moving documents. Another benefit is that it allows the office to operate in a smaller area.

Two

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