Essay on Recording, Analysing & Using HR & L&D information

991 Words4 Pages
Activity 1 There are several reasons why an organisation needs to collect HR data and are no different. During my review I have discovered the following reasons we are collecting this information and examples of information that we are collecting: • Legal requirements- This has covered working time regulations, tribunals, accident at work reports • To be able to contact family or individuals- This allows us easy access to personal details in case of accidents, sickness or emergency contacts • To allow for decision making- Information stored allows us to consider promotions, planning training & associated costs, work force planning Types of information: • Sickness records- Allows HR to track staff sickness and provides…show more content…
As such we must comply with the 8 data protection principles in that personal Data shall: 1) Be fairly and lawfully processed 2) Processed for limited purposes 3) Adequate, relevant and not excessive 4) Accurate and up to date 5) Not kept longer than is necessary 6) Processed in line with your rights 7) Secure 8) Not transferred to other countries without adequate protection. Another legislation that governs this is the freedom of information Act. This provides the public access to information held by public authorities. It does this in two ways: • Public authorities are obliged to publish certain information about their activities; and • Members of the public are entitled to request information from public authorities. For the public to gain this information they must provide a written request with their: • Name • Address • Description of information And can be liable to a cost for providing this information, but will be entitled to a notice stating reasons if request is refused. Word count 542 Activity 2 Training department The training department currently consists

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