Recording, Analysing and Using Hr Information Essay

848 Words Jun 21st, 2012 4 Pages
Recording, analysing and using HR information

Activity 1

Further to your request for the review of the organisation’s approach to collecting, storing and using HR data please see the briefing note below.

There are a variety of reasons why an organisation needs to collect HR data, these could be to satisfy legal requirements, provide relevant information in decision making and for consultation requirement, recording contractual arrangements and agreements, keep contact details of employees, provide documentation in the event of a claim against the organisation.

Government departments’ including HMRC can demand information from the business on how many people are employed, what they are paid, what they have been paid over a
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Below you will see descriptions of two essential items of UK legislation relating to the recording, storage and accessibility of HR data:

The Data Protection Act 1998 defines UK law on the processing of data on identifiable living people. The act contains eight principles, which all organisations processing personal information must conform to, these are:

1. Processed fairly and lawfully 2. Obtained for the specified and lawful purposes 3. Adequate, relevant and not excessive 4. Accurate and up to date 5. Not kept any longer than necessary 6. Processed in accordance with the “data subject’s” (the individual’s) rights 7. Securely kept 8. Not transferred to any other country without adequate protection in situ

The Freedom of Information Act 2000 provides public access to information held by public authorities.
It does this in two ways: * public authorities are obliged to publish certain information about their activities; and

* members of the public are entitled to request information from public authorities.

The main principle behind freedom of information legislation is that people have a right to know about the activities of public authorities.

Activity 2

The attached graph has been taken from the Council’s sickness figures for the last financial year (2011-12).

I have looked at the organisations sickness over the last twelve months and taken the figures from the
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