Records Retention Policy

There are two types of recording information, these are manual and electronic. There are security issues with both, security of electronic data/info has to be kept up to date and passwords changed regularly to help to stop unauthorised access, this also needs to be kept up to date regularly. There should also be a back up disk which should also have the same kind of security that paperwork has. Manually recording/storage should be kept in a secure place with access only to those that need it, this may be in a locked cupboard that the manager has the key for and you have to ask and sign for the use of. This also needs to be kept up to date and legible, if people cant read what is being put then this could have serious consequences for the service user.

It is a company policy to maintain a complete, accurate, understandable, and high quality records. The company record are to be retained for the period of their immediate use, unless a longer retention period is needed for reference, legal, contractual, and regulatory requirements Records that have satisfied their required period of retention and no longer required, should be destroyed.

All customer records and critical financial records (transactions and historical records) must be kept safe and intact so as to allow complete restoration of data throughout the departments.

The section went on to explain that the researcher wanted to find a solution to the problems faced by the department as one of the reasons which motivated him to embark on this study. Before embarking on the research study the researcher assumed that records were not appraised or disposed at the Works Department which may lead to clogging of offices and storerooms. The scope of the study was explained as to assess the extent to which records management practices were aiding the effectiveness and efficiency of the NUST Department of Works while the aims and objectives were to establish strategies used to manage records in the NUST Department of Physical Planning Works and Estates and to explore methods used to preserve and conserve the department’s vital records among just to mention a

(2) The Securities and Exchange Commission shall make known in 180 days, after appropriate notification and opportunity to comment, which rules and regulations, that are necessary within reason, which relate to the retention of any important records or documents that formed the basis for conducting an audit. Such documents and or records that are to be kept are any type of communications, memos, other documents or records to include electronic records, which have been sent, created or received in conjunction with the audit that contain any opinions, financial data relevant to the audit, or conclusions.

It has always been the policy of the Company to maintain the integrity of its financial records and operating controls. All policies and procedures are subject to audit.

A seven-year retention period for audits work papers, second partner review and approval, evaluation of whether internal control structure and procedures include records that accurately reflect transactions and dispositions of

It should be noted that the research paper should identify whether the lack of reporting measures are solely because the financial representatives are withholding financial information or it may be a matter of the compliance department not having the proper protocols in place to identify irregularities when reviewing account information. Lastly, this author wonders if training plays a vital role and will include training protocols, such as how information is disseminated and procedural communication as

• financial accounts, where the nominal ledger, sales ledger, purchases ledger and taxation records are

Section 194(1) – Accounting Records established that accounting records should be kept and ensured by the directors that (a) correct and match with the company transactions, (b) comply with accepted accounting practice or standards and (c)

Assist with preparation of journal entries and account reconciliations as part of the financial reporting process;

Employee and Organizational Data. To prepare for the downsize effort, we will protect employee and organizational data and safeguard against potential legal liabilities by a thorough review of the company records privacy policy and employee files will include their name, position, salary, date of hire, work records, attendance, appraisals, EEO information, along with a review of employment files for completeness and consistency. Finding a lack of proper record keeping, control, security or failure to

Accounts, books and records should be properly kept and are subject to audit by persons authorized by the Registrar.

Selecting and creating data set from sources like data warehouse, transactional data or flat tables. This step is considered crucial because it is considered as base for constructing models. The entire study may fail if any of the important attributes are missed. After getting started with the best available data set, the techniques of knowledge discovery and modelling are applied vigorously.

2.1. Management of security of personnel and employee through registration of personal information for easy retrieval and recording.