Reducing the Time and Expense of Proposals Essay

1181 Words 5 Pages
Reducing the Time and Expense of Proposals

TABLE OF CONTENTS
EXECUTIVE SUMMARY 1
BACK GROUND INFORMATION 2
PROBLEM AND OBJECTIVES 3
RESEARCH METHODOLOGY 4
ESTIMATES OF COST AND SCHEDULE 6
QUALIFICATION OF REASEACHER 8
APPENDIX 9

EXECUTIVE SUMMARY
AUTOMATING TO MEET THE NEEDS OF XYZ CONSTRUCTION COMPANY
Proposals are extremely important tools in construction, sales and marketing efforts but they also pose some serious challenges. These are some of the specific problems our company is facing:
¨ Inefficient delivery of information where and when it's needed
¨ Lack of tools to help construction sales people to work productively
¨ Difficulty in completing and delivering quality proposals quickly
¨ Construction sales
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Below is a summary of cost incurred by the XYZ Company through FY 1999. It should be noted that XYZ Company has generated hard copies of every proposal written for not only the clientele but also our Sales Executives, in order to keep them abreast of changes. This was to ensure that the Sales Executive could respond to all questions as concisely and efficiently as possible. Proposals Written Proposal Addendums Time to write one proposal 16 hours—less complex 60 hours—complex Approximately 1 hour less complex 12 hours complex Overhead charge rate for a proposal writer's time $45.00/hr $45.00/hr Number of proposals / addendums written each year 300 less complex 700 complex 200— Per 1000 proposals Approximate total costs $2,160,000.00+ $391,500.00

PROBLEM AND OBJECTIVES
THE POSITIVE IMPACT OF A PROPOSAL WRITER PROGRAM ON XYZ COMPANY
Problem Statement
The proposal processes in the construction industry is intensive. Many tasks are highly repetitive, and may require significant F.T.E. (full time equivalent) man-hours to produce. Many jobs require numerous revisions when posed with addendums to the RFP by owners who are uncertain of their wants and needs.
The Management Problem Is As Stated Below:
Can we develop a software package that will meet the guidelines of the Proposal Development group and the Sales department?

Objectives:
(1.0) To ensure the
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