Saving Documentation

There are two types of recording information, these are manual and electronic. There are security issues with both, security of electronic data/info has to be kept up to date and passwords changed regularly to help to stop unauthorised access, this also needs to be kept up to date regularly. There should also be a back up disk which should also have the same kind of security that paperwork has. Manually recording/storage should be kept in a secure place with access only to those that need it, this may be in a locked cupboard that the manager has the key for and you have to ask and sign for the use of. This also needs to be kept up to date and legible, if people cant read what is being put then this could have serious consequences for the service user.

Describe how to complete and maintain documentation in accordance with organisational procedures, in relation to:

This is to ensure that the necessary raw materials and physical resources are available at each stage, and that the workforce on site has the right skills for the scheduled work. The project management team will need to produce a series of planning documents that can be accessed throughout the project. Each member of the project management team must know their role and responsibilities, including which sections of the workforce they will be directly managing.

1.1 Describe the different types of documents that may be produced from the notes and the formats to be followed.

The Clinical Documentation Improvement (CDI) has emerged as the most vital drive for overcoming the issues associated with maintaining a complete and good sound medical record in the U.S healthcare system. The main focus of CDI is to enhance clinical clarity of the health records which usually involves the process of improving the medical/health records documentation in order to promote effective patient outcome, data quality measures and accurate reimbursement for services and care rendered. For a medical record to be meaningful and mirror the scope of treatment and services provided, it must be accurate and meet the established guidelines set forth by the governing bodies such as the Centers for Medicare and Medicare.

The choice on how to keep records can depend on the organisation size and resources and should be in line with the business needs. Some organisations might choose a mix of manual and electronic methods, keeping some hardcopy of important documents like photocopies of ID/Passports.

The current documentation system at Blossom Creek is desperately in need of replacement. Currently, all documentation is done through the use of various paper forms and after being filed out and reviewed by the proper management staff members, the forms are put into an alphabetized

• Audit documentation is used by the successor auditor when reviewing the predecessor auditor’s work. The successor auditor will review the previous year’s audit documentation to help gain a better understanding of the business, to identify any high risk areas that might affect acceptable level of risk, and to assist in planning the audit. Without this documentation it would be difficult for the successor auditor to achieve these goals.

Properly prepared audit documentation should provide 1) a basis for planning the audit, 2) a record of evidence collected and results of tests performed on the evidence, 3) a basis for determining the appropriate audit report and 4) a basis for review by supervisors of the work performed. Achievement of these four purposes aids the auditor in providing reasonable assurance that the audit was conducted in accordance with the auditing standards.

Building information modeling is a coordinated set of processes which is supported by technology for digital representation of physical and functional characteristics of places. It is a process that relies on information rich models to help owners and Architectural/Engineering/Construction (AEC) service providers to more efficiently plan, design, construct and manage building and infrastructure projects. Building information modeling is now becoming more popular and transforming the global AEC industry. The usage of BIM now is on high rise because it provides greater

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

While the structure itself does not have a document, the National Park Service suggests that a checklist or schedule is created to record maintenance and work completed on the structure. Documentation of repairs to interior and exterior walls, the brick foundation, interior floorboards, and other parts of structure helps keep track of areas that have received maintenance during a particular time. Executive coordinators and surveyors working for the William and Mary Foundation at Ash Lawn-Highland could maintain a record of the inspections conducted in the past few months or years. Regular inspections can be performed on Ash Lawn-Highland to identify areas that are in danger of deteriorating. Photo taking is another technique that is helpful in performing repetitive inspections on maintaining the condition of a building and its materials. Current photos of Ash Lawn-Highland help document the physical appearance of a building over time and allow officials compare the changes that have taken place to the building since it’s last maintenance inspection. Other methods that Ash Lawn-Highland could consider when planning maintenance and structure reports are detailed records of previous work and repairs conducted in the past. Documentation of previous repairs and paint samples applied to the structure during maintenance inspections

It is extremely important for the e ective development of the project that commitments are made and retained on the building

There will be a number of documents that will need to be developed these will include;

The introduction of Building Information Modelling (BIM) and tools into the construction industry made a rapid revolution in this field. BIM can bring a complete digital representation of a building with a fully analyzed data. Introduction of this models are very much helpful in construction of the real building. By creating a BIM