Storing Information And Data Protection Act

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Storing information is the process where information is deposited or stored in a storehouse (cabinets, HDD, memory stick, etc) and retrieving information is the process of obtaining the stored information resources relevant to the needs. The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies. Depending on the nature of the company or organisation or business, different types of information…show more content…
Information will also be retrieved in situations where information might have to be shared with partner companies and with the police or Inland Revenue. Storage and retrieval of data plays a major role in improving the performance of a company and this can happen either offline or online and in various formats. 1.2. Describe different information systems and their main features Information systems are the collection of hardware and software network, data and procedures that people and organisations use for the information storage and retrieval procedure. It looks after collection of data, creating data, processing data, distributing data and retrieving data. It helps improve efficiency and effectiveness of an organisation. The earlier information system had only three types. • Transaction Processing System – This system is responsible for processing day to day business transactions. The types of transactions vary from organisation to organisation. It helps with maintaining, adding, changing and removing data. Some examples are placing order, billing, cheque deposits, payroll systems, reservation systems, stock control etc. This system is used by frontline staff. • Management Information System – This system helps with carrying out the tasks required for problem solving and decision making. These are management level systems and help with the smooth running of the organisation. It helps with generating reports necessary for running and
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