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Student Retention Policy Essay

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PREMIER COLLEGE
DOCUMENT RETENTION POLICY

TABLE OF CONTENTS

1.0. POLICY STATEMENT 2
2.0. PURPOSE 2
3.0. APPLICABILITY 3
4.0. DEFINITIONS 3
5.0. OFFICIAL RECORDS 3
6.0. OFFICIAL RECORDS DEFINED BY SUBJECT MATTER 3
7.0. RECORD RETENTION AND STORAGE 5
8.0. ELECTRONIC RECORD GENERAL REQUIREMENTS 5
9.0. RESPONSIBILITIES 7
10.0. RECORD RETENTION AND STORAGE 8
11.0. STORAGE LOCATION 9
12.0. DISPOSITION OF RECORDS 10
13.0. LITIGATION HOLDS 10

1.0 Policy Statement:
- The scope of this Document Retention Policy is to establish and maintain management processes for the records created by the Premier College’s academic and administrative functions. This Policy will cover all types of …show more content…

3.2 The Document Retention Policy applies to all faculty and staff of the College. The policy also applies to all faculty, staff, students, alumni, patrons, sponsors, vendors, service providers or volunteers whose who are engaged in work, or research for Premier College that results in the creation of an official document.

4.0 Definitions:
4.1 Definitions are detailed in Items 5.0 and following. These standards are determined by applicable governance for GLBA, FERPA, and HIPPA regulations.

5.0 Official Records Retention Schedules:
5.1 Accountability and administration for the Official Records Retention Schedule will be assigned to the College’s Chief Information Officer.
5.2 These schedules included the Retention Policy program approved by the Board of Directors and the Premier College operations officers and outlined in this …show more content…

A Litigation Hold Directive providing the details of the case will be sent by the CIO to the appropriate Department Director or Dean.
13.2 Interviews with Legal Custodians. Interviews with legal custodians or other personnel may be conducted by legal counsel for the College to determine each individual’s knowledge and/or involvement with the situation. This includes confirmation of the receipt of the Litigation Hold and the existence of potential relevant Documents. If documents are stored at the warehouse, the College staff responsible for the department’s record retention will retrieve these documents promptly. This person will also identify the drives and folders that contain potentially relevant information so that IT/IS Services can preserve the relevant information stored in these electronic folders. E-mail and computer accounts of employees that have been placed on a litigation hold by College legal counsel will be maintained by IT/IS Services until the hold is released. No employee who has been notified by College legal counsel of a litigation hold may alter or delete records or that falls within the scope of that litigation

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