Systems Consideration in Human Resources Information Systems
LaTonia Roberson
Strayer University—Online
Dr. Zelphia Brown
January 27, 2013
Systems Consideration in Human Resources Information System
Abstract
This paper considers several comprehensive Human Resources Management Software packages and their interaction when deployed as a software as a service (SaaS) solution. Epicor HCM solutions and Icims Talent Platform are two services that provide Human Capital Management. Articles give opinions on why software as a service is not for every business and also why software as a service is considered to be very sound choice for small to medium sized businesses. Online
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Efficiencies of a SaaS
Everything is now being done using the computer and the worldwide web. There are not too
many things that can be done manually anymore. The Human Resource profession is a field that must keep up with technology in order to best serve the customers. The customers are the organizations these professionals work for and their potential employees. The Software as a Service enables the professionals to be more productive. For example, Epicor.com reveals that the use of their SaaS:
• Promotes operational efficiency by allowing the entire workforce to focus on key company objectives;
• Flexibility to deploy Epicor Payroll or connect to third party payroll solutions;
• Delivers powerful business intelligence to enable strategic analysis of key business trends for better planning decision-making.
Inefficiencies of MS Access Based Database
Although Microsoft Access is a familiar database system is inappropriate for storing personally identifiable information. PII is not secure on a database like Microsoft Access. Sometimes if there are several different operating systems within the same organization MS Access may become corrupt because it is unable to handle so many
* Allows a company to concentrate on its core business, leverage its key resources and core competencies, and do even better what it already does best.
The SR-rm-022 service request asks for the development of a new application for Riordan Manufacturing’s human resources department. According to the Apollo Group Inc. simulation (2011), Riordan Manufacturing would like to “Integrate existing variety of HR tools into a single integrated application in order to take advantage of a more sophisticated, state-of-the art, information systems technology in our Human Resources department.” Therefore, this paper will discuss the key factors required to analyze the HR system tools. The key factors required for such development are Riordan key stakeholders, Joint Application Development, Use Cases,
H2O will provide each employee the best package they can offer so that their stay in the United States is as comfortable as possible. This company must first seek to look for a decent Human Resource Information System (HRIS) that is better than the one they have since they are looking to expand. They need to make sure whatever software they purchase is able to meet the needs of their Germany and United States locations.
SaaS, or Software as a Service, portrays any cloud administration where buyers have the capacity to get to software/programming applications over the web. The applications are facilitated in "the cloud" and can be utilized for an extensive variety of errands for both people and companies. Google, Twitter, Facebook and Flickr are all samples of SaaS, with clients ready to get to the administrations by means of any web empowered gadget. Endeavor clients have the capacity to utilize applications for a scope of necessities,
Organizations large and small would benefit by using SaaS as their HRIS. This system delivers a complete application over the internet that is very user friendly (Kavanagh, Thite, & Johnson, 2012). SaaS have many great benefits that would help Human Resources. These benefits include: Easy to use, low costs, and painless upgrades. SaaS systems are available from any computer or any device anytime and anywhere. This gives users the flexibility to be able to use at any time if necessary so this can be very convenient. Since the internet and technology is becoming more advanced SaaS tend to have high adoption rates, with a lower learning curve. This means that lots of companies use SaaS application because it’s very easy to learn and use. Another great benefit is that SaaS apps are not expensive for the company. These applications are subscription based and there are no license fees which mean lower initial costs. Lastly, these applications are very easy to upgrade. There are no patches for customers to download or install. The SaaS provider manages availability, so there’s no need for customers to add hardware or software (Weatherly, 2005).
Business intelligence systems combine operational data with analytical tools to present complex and competitive information to planners and decision makers. Their objective is to improve the timeliness and quality of the input to the decision process. Business Intelligence is used to understand the capabilities available in the firm; the state of the art, trends, and future directions in the markets, the technologies, and the regulatory environment in which the firm competes; and the actions of competitors and the implications of these actions. The emergence of the data warehouse as a repository, the advances in data cleansing, the increased capabilities of
The first information gathering technique to be used will be the review of existing documentation and current system reports. The existing documentation can provide insight into the functions and internal processing of the current system. The system reports are an effective method for the analyst to learn about the existing system and business functions. The reports can also show some of the procedures that the users are currently familiar. The existing documentation and reports are also good to use as discussion tools in another information gathering technique of conducting user interviews.
Extended human-relations reach: Cloud based solution providers able to keep better employees who will monitor the system software. They can increased the security such as reference checking, security and background checking and screening like polygraph.
Once we understood our current state, we were able to look at our actual requirement of the system and produce the tender document, we needed the system to integrate with our payroll system, to reduce duplication work and reduce administrative burden.
An effective HRIS system fosters engagement, empowerment and enough flexibility to deal with wide-ranging and continuously evolving situations and third-party recruiting associates. The traditional functions of HR software - recruiting, managing payroll and records, onboarding, skills gap analysis, performance evaluations, remuneration and succession - should be fully integrated into the company 's digital platform. Establishing a robust API layer in your company 's operating software makes it easier to upgrade the software, add new modules as needed, connect and third-party associates for BI, recruitment and other company objectives. Some of today 's best practices for HRM include the following software capabilities:
A key requirement for HR professionals today is to couple the specific, detailed, functional knowledge about their organization’s HR practices with an understanding of how they fit within the broader organizational strategy. This skill-set becomes even more critical for organizations implementing cloud-based solutions because these solutions are often based upon general, industry-wide best practices and are not customized for each organization’s specific needs. Without in-house HR expects, the organization not only risks adopting an unsuitable HRIS, which reduces productivity and effectiveness, but it also risks the firm essentially “outsourcing” their HR expertise to the vendor (Johnson, Gueutal, & Marler, 2012, p. 15).
As an HRIS Solution, a.k.a. HR software, HRMS solution, HR Payroll Software, web vendor, I am anyone in this industry are constantly searching for new keywords to improve our rank and thus, bring more users to our websites. Currently, we track over one hundred and fifty unique HRIS solutions keywords. The problem is many of these keywords define the exact same thing. So I ask the question: -Are we confusing the HR profession by refusing to offer a language of terms that is more consistent?- With this article, my intention is to provide definitions to many of the terms those in the HR profession are likely to hear regarding HR software.
Fast and accurate digital tools, wider clouds, speedier analytical tools, mobility technology, big data, social media, robotics, and artificial intelligence are not the technologies involved in space research or automobile engineering but these are dynamic tools of HRM that are going to shape organizations in 2018 and beyond. Enhanced employees engagement and productivity is the ultimate goal of every successful organisation but employers who are equipped with cutting-edge HR technologies have an edge over traditional companies in achieving these objectives. That’s why cloud-based HR has become an essential aspect of every smart organisation in the digital era. The year 2018 will be a great
1) Human Resource Information System is a software solution for businesses to help automate and manage their HUMAN RESOURCE, payroll, management and accounting activities.
SaaS is becoming an increasingly prevalent delivery model as underlying technologies that support Web services and service-oriented architecture (SOA) mature and new developmental approaches, such as Ajax, become popular. SaaS is closely related to the ASP (application service provider) and On Demand Computing software delivery model