Tender Evaluation: Phase I and Phase Ii Comparison

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Introduction According to the Project Management Institute’s Guide to the Project Management Body of Knowledge there are four steps for managing risks. In this paper there will be a look at two of the steps. In the text Project Management Risk Guidelines: Managing Risk in Large Projects and Complex Procurements, there is a chapter dedicated to Phase I and Phase II of the tender evaluation process. Essentially in each phase you are doing risk identification and risk quantification. The assignment is to compare the two phases discussed and then answer questions that compare the two phases. Since each phase is designed to serve a different purpose, you can’t really say one phase is better than another. Both phases are important in…show more content…
This phase requires all the experts on the team to brainstorm and identify risks. If phase I isn’t done well, the rest of the process will suffer. The phases are similar in that they both will use the same evaluation forms and measurement scale for quantification. The phases are different in their purpose. Phase I’s purpose is identification and to create a baseline to get an initial risk picture of the project. Phase II’s purpose is to compare the tender responses to each item in the baseline and reevaluate the risk factor. You can’t have a phase II happen unless you have had the phase I baseline portion completed. In conclusion, the tender evaluation phase I and phase II described in the text book outline a detailed risk identification and risk quantification process. Phase I is to be completed prior to sending out the tender request. The purpose is so the organization creating the tender can have a greater understanding of the risks involved in all parts of the project. Once the risks are identified and quantified, that information is used by the evaluators in phase II to compare all the responses to the baseline. This is a very methodical process that is also easily traced because of all the documentation that is used to identify and quantify each risk. In addition to having the benefit of better project understanding, taking the time to do this process well will give written historical data that

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