The Communication System At My Company

Formal communication is the channel that usually follows the chain of command. This chain is often ran by formal orders, detectives, and written memorandums. In the police organization these forms provide a sense of order and security. Using excessive or exclusive communications however have certain disadvantages. One disadvantage in strict adherence to formal channels can be both time and personnel consuming. Memorandums must be drafter carefully ad must go through the chain of command for endorsements and then must be forwarded to the correct personnel according to departmental policy. Another disadvantage of formal channels is what effect this can have on free flow of information. Using formal channels will require a written record and many people hesitate to put their thoughts in writing because they are intimidated, afraid of losing their job, etc., which restricts the flow of information. However, using formal communications makes it possible for the officers to receive new directives and information concerning crimes rather quickly. Formal communication is less confusing and establishes a paper trail for legal purposes, if the need arrives (Wallace & Roberson, 2009).

Communications can break or make the administrators’ ability to direct and control the policies of the organization which they are overseeing. This type of communication can be classified as internal communication which encompasses the unofficial and official communication through channels such as memos, policies, guidelines and procedures (Quirke, 2012). In this case it is the official communication where the administrator has to ensure that information is passed to all involved parties

I have requested over a period of time work to be completed and returned via email. As Tyler’s mentor I contact him via email requesting tasks to be completed within a set timescales. For example I will ask him to store information on our corporate drive but also ask him to send the information as an attachment. All emails received from Tyler are written in a professional manner as required by Voluntary Action Angus.

BC: is the safest function to use in order to minimize your e-mail from being sold by the Internet e-mail marketing. When exchanging e-mails with other people and everyone can see the list of e-mails involved in the exchanged loop, only one e-mail if caught with a spam e-mail will copy all the e-mails involved with the communications and will sell the list of the e-mails which caught in the communications and eventually all will start receiving spam “marketing”

* The disadvantage of this is that written communication does not save upon the costs. It costs huge in terms of stationery and the manpower employed in writing/typing and making the leaflets.

Figure 1 illustrates email and phone being the communication methods most commonly used by the organisation. The reason for this will be simplicity of these methods. Phone is the quickest way to communicate with somebody for urgent answers. Email allows traceability and multiple recipients. The figure also illustrates mailboxes, meetings and PICRS software being the least favourable choices for communication. Mailboxes are a thing of the past, often very slow to transfer information. The organisation still uses this approval type documents. Meeting is still a favourable choice for information sharing for the organisation but they usually struggle to get all the key people together because of their availability so not used as much as they’d

JKJ Property Services can use different methods and devices for their electronic communication across branch offices, such as E-mail, mobile phones, fax, text and instant messaging.

Technology has provided us with many opportunities. It has allowed us to achieve many feats and shatter expectations, as well doing something as simple as make our making lives easier or more comfortable. Of course, like many things, many people point out that there are downsides to technology. Although it may seem as though technology is socially isolating us, it actually allows us to connect with each other in many different ways.

Communication plays a key role in any organization, and the importance of both channels i.e. formal and informal communication cannot be undermined. As an organisation grows in terms of size and function, an immediate increase is experienced in the chain of command prevalent in the organisation. In most cases, the chain of command flows from the upper level to the lower level, creating a high power distance. When an information is dispatched within an organization from top to bottom it may lead to a loss or dilution of information in the process of transmission, this loss of information leads to the development of vulnerability and ambiguity within the organization which in turn leads to the development of an informal communication network called as 'Grapevine'. Grapevine or informal communication network is present in all organizations as it is a natural consequence of people interacting. Grapevine gives the people a platform to socialize and communicate their thoughts and ideas in an informal fashion. Informal communication tends to spread in all the directions, it may travel upwards, downwards and diagonally, spreading throughout the organizational across all levels inconsistently sometimes more rapidly than formal communication channels. The grapevine is an outcome of social contacts and is therefore unpredictable,

Kroeger, Thuesen, and Rutledge (2002) defined communication as the exchange of information between a sender and a receiver, and the inferences of meaning between the individuals involved (p. 294). There are several ways of communication, but the most effective method is oral communication. Oral communication is still considered the best way to communicate information because it is immediate and because it allows for feedback and immediate clarification (Fischer, 2017). In the past, my agency considered effective communication as sending an email blast, or a policy memo to address any organizational

Depending on the situation, there are formal and informal communication styles, thus at the Daly City Police Department, you can expect to have meetings, informal talks or notes, written declarations, and group discussions. Though some communication styles overlap and get messy, there are room for improvement, thus allowing managers or leaders to find innovative ways to communicate with their workforce. In order to create a better communication dynamic, the department would benefit from 3 improvements: 1. Communicate clear and concisely to the intended audience. 2. Make sure all necessary personnel are informed at once. 3. Create the ability to find

Looking back on the course, GEB3213 – Advanced Communication in Business, I have learned and implemented how to work in a team scenario as well as improved my individual writing skills. I believe that my biggest lesson learned was writing my resume. My current resume was one that I have been using for quite a while so it was very mediocre. By improving my resume based off of what I learned in this class, it now sounds more professional and clear. My favorite assignment throughout this course was the Industry Profile Report. I want to specialize in long-term care, so to dig deeper into a company that specializes in the elderly or needy adults was very intriguing.

Terra Industries are committed to working collaboratively with the Client to achieve the NCB Project’s community objectives subsequently enhancing and protecting the reputation of the Client, Contractor and subcontractors and suppliers during the construction phase.

Communication Structure is an important aspect of everyday life within an organization. This aspect is displayed in “New in Town” through a formal communication style. Formal communication demonstrates the proper channels that should be taken to communicate with employees, either someone the same rank as you, a lower rank than you, or even higher than you within the organization. The different channels demonstrated throughout the movie were downward, upward, and horizontal. These different channels explain how messages are transmitted through an organization.

Communication can be classified as formal or informal, internal or external as well. Informal and formal communication are very common forms of communication within the business workplace and can also play a role in the daily lives of people. Informal communication is generally used in daily life because it can be defined as a less serious way of communicating such as texting, socializing with peers, or a simple verbal conversation. On the other hand, formal communication is more common in a workplace environment than informal communication would be. Formal communication is more common because communication between colleagues and managers is meant to be held on a certain level of respect and formality and be focused on the task at hand.