The Importance of Performing Close Out Activities Before Closing the Project and the Business Risks Associated with Skipping These Activities

823 WordsJul 9, 20114 Pages
The importance of performing close out activities before closing the project and the business risks associated with skipping these activities John Constance MSc in Project Management, University of Liverpool Week 5 Discussion Question Abstract Most projects are initiated, planned, executed and monitored and controlled with the full cognizant of executives and clients. However, once the project has been considered an overall success, a part from preparing and conducting opening event with ribbon cutting and extensive speeches, little attention is paid to formal close out documentation. This often leads to incomplete information for use by facility operations and maintenance team or the next project team to implement a similar…show more content…
Conclusion The risk of skipping planned project activities as listed by Robert Wysocki (2009, pp.283-288) is a big threat for the likelihood of future problems. This is the case with 2 projects in South Sudan. The first had close out problems because client condition of satisfaction for deliverables was not documented at the start of the project, nor was it tracked, updated, discussed and agreed. During close out, senior management from the client and contractor blamed each other for not having a plan making close out a war of words to be settled by an Arbitrator. Also, another project, although with a documented close out plan that was reviewed and updated on a monthly basis, did not include an agreement as to who would be the receptor of project asset. This brought chaos during closure when government claimed all assets should be turn over to them and the donor refused, simply because there was no indication of this in the close out document. If close out activities are not performed before closing the project the risks are very highly likely to have more threats than opportunities. Bibliography Ed Naughton, Project Closure – the last lap, www.projectmanagement.ie, 2011 Robert K. Wysocki, Effective Project Management – Traditional, Agile, Extreme, 5th ed, pp 283-292 Robert P. Walsh, Closing Out Your Construction Project, April 2004 Dimitrios Litsikakis, The

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