The Objectives And Procedures Of A Communications Management Plan

This is to ensure that the necessary raw materials and physical resources are available at each stage, and that the workforce on site has the right skills for the scheduled work. The project management team will need to produce a series of planning documents that can be accessed throughout the project. Each member of the project management team must know their role and responsibilities, including which sections of the workforce they will be directly managing.

1. The communication plan helped with stakeholder management and also sending project updates in a medium expected by the stakeholders.

In a project the communication level is a very important part from the beginning to the end of project close out and completion stage. This method in the plan is extremely necessary and it is a needed tool that helps assist the project team, the stakeholders, and the executive team of Enterprise. This tool is effective and it makes sure all members involved with the project is on the same level of understanding, it makes sure all involved stays updated on the

Bi-Weekly Status Report|Project Manager|Bi-Weekly|Project Sponsor|A|Bi-Weekly project status with sponsor to ensure good communication and prevent project delays.|

This is the core of any project plan used to communicate what tasks are needed and the order of sequence to be done to meet deadlines and deliverables.

Changes to the project are to be approved by the customer and project manager. These changes should be done in written communications as set out by a communications plan. Upon approved changes actions will be taken to integrate said change in the project plan, scope, schedule, and budget. A denied change request will have no effects on the project.

Table of Contents Section I. II. III. Executive Summary Introduction Project Organization Organization Chart Project Responsibilities Staffing Plans IV. Management Process Management Objectives Priorities Monitoring/Controlling Mechanisms V. Technical Process Plan Computing System Project Plan Modification Process Computer Usage Policies Construction Guideline Support Project Acceptance Process Lessons Learned Documentation VI. Work Packages, Dependencies, Schedules & Budgets Work Packages Dependencies

Communications planning activities identify the appropriate level of communication for each project stakeholder, what information should be distributed and the frequency of communications. This plan should also include the vehicle of communications (email, face to face meetings, etc). The risk of insufficient planning could result in failure to accomplish key project objectives, duplication of effort, and reduced stakeholder confidence.

Project communication plan defines the generation and distribution of a project documents among project stakeholders throughout the project (Clements, 2009). Project communication plan will allow stakeholders to have a medium of sharing information efficiently among the project team. It’s very important to share information for the successful completion of a project. As the Project Manager I will make use of the communication plan tool to provide directions to stakeholders, highlights

This document is an annotated outline for a Project Management Plan, adapted from the PMI Project Management Body of Knowledge (PMBOK) and IEEE Standard for Project Management Plans. The Project Management Plan is considered to be a “Best Practice” template by the ETS Enterprise Program Management Office (EPMO).

While projects can be similar in some instances, no two projects are ever the same. For this reason, management of projects requires the application of tools and techniques to meet the goals of the temporary endeavor. Project managers apply these tools and techniques to determine what is required for project delivery such as the list of activities to completed, the time required to complete the activities, resources needed and the various risks associated with the deliverable and efforts. A multitude of tools and techniques are employed by the project manager based on the need of the effort to organize, identify and communicate the various aspects of the project. While in contrast, the repetitive nature of operations activities

Project Communications Management – identifies processes of communication to ensure stakeholders, users and project team are informed about the status of the project.

The purpose of this paper is to recommend that Project Management is a concept that focuses on the dynamic characteristics of a multi-facetted organization. In such a changing situation, effective communication is a characteristic that should be stressed and becomes the most important tool for the project manager and team members.

The Project Management Plan (PMP) provides the general overview and establishes specific strategies and milestones for the preparation of study notes and delivery of presentation on the topic “Developing the Project Team “. The PMP will define the project 's requirements and expectations. This document will be updated as required, if there is any change in the subsidiary management plans.

The coordination of the design and construction teams and the monitoring of progress is the major responsibility of the project manager. It is important for him to recognize this from the very beginning of the project and to make suitable arrangements to carry out this duty. His first task must be to establish a procedure for proper communications on the project.