The Occupational Health And Safety Standards

836 WordsApr 28, 20174 Pages
As safety practitioners, we need to understand that procedures can be the nemesis of any occupational health and safety (OHS) management system. Getting it wrong can be the difference between success and failure in safety compliance. Sometimes procedures are created too rigid and bureaucratic, and other times they’re non-specific and ineffectual. The point is no one wants to be under the burden of unnecessary or unusable procedures. What is needed is the right balance of simple instructions that are easy to read and comprehend. Developing your Safety Procedures Procedures should communicate to employees what they need to know to do their job safely. Here are 5 simple steps to follow: 1. Justification – Ensure there is a genuine reason for…show more content…
Always consider the following options: • Flowchart – This shows a process as a simple diagram. By using a series of symbols and arrows to indicate flow and action you can outline a process and make it easy to follow. • Tip: Don’t complicate your chart with too many symbols or too much text. It should flow naturally from start to finish and be structured in a logical way. • Photographs or Diagrams – Are commonly used especially where there is difficulty in communicating due to illiteracy or use of multiple languages. The main goal of visualisation is to make it possible to absorb large amounts of data quickly. Tip: The saying “A picture is worth a thousand words” refers to the notion that a complex idea can be conveyed with just a single still image. However just make sure you check that your image or diagram is saying the right words to employees. Step 4: Writing Style. Remember when you write you need to consider the end-user, the person who has to read and understand your procedure. To ensure success adopt the following simple rules of writing; • Use plain everyday English words or local language. The use of uncommon, long or complex words or sentences should be avoided where possible. • Keep to short paragraphs and avoid using too many words. Just be specific enough to communicate clearly. • Write at the appropriate reading level. • Try to keep the procedure itself to a reasonable size
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