The Role of a Secretary on Record Management in an Organisation

Administration – essential in meeting legal requirements and being able to provide accurate, up to date records to enable a company to plan for the future.

For example, he might explain procedures for routing mail and requesting supplies in the office. He also delegates tasks to efficiently manage administrative operations, giving appropriate clerical tasks and instructions to filing clerks, typists or receptionists in the same office.

The following report will look at four core activities of an Office Administrator at Danlnia Furniture Ltd including; meetings management, information management, Reception duties and website management It will explain the role of organising, planning and co-ordinating in each one of the core activities. The developments in two working practices will be evaluated from the perspective of both an employer and an employee. The report will then also go on to identify and describe four causes of stress that are created through working. The report will then provide two possible solutions for these issues.

The senders tone must be consistent and appropriate for the meeting giving a confidant aura. Likewise body language,

Minutes of meeting: Title; date; place; attendees; apologies; matters arising from previous meetings; record of business; action points and details of next meeting.

The ability to communicate is one of the key factors to have a successful business. You could offer an excellent product or service, but if you’re unable to promote your services and communicate effectively with clients and co-workers the potential for growth is limited. The principle areas of communication are: Purpose, Style and listening.

Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action

Outgoing mail needs to be checked before posted making sure letters are addressed to the correct person signed, dated, franked and stamped with the company address on the back of the envelope. Appointed staff needs to ensure post is taken to the

The Board President called the meeting to order, and the board secretary did the roll call. The agenda was comprised of various reports and the secretary would go though each agenda item, beginning with the board secretary’s report, finance, personnel, listing of approvals for salaries that included names of staff/faculty, retirements, leave of absences, bills, travel, field trips, etc.

• Prepare itineraries for meetings and schedule and coordinate meetings, appointments and travel arrangements for office executives

b. Consider the location of the meeting, if possible move it from the work areas, use a large conference room or a location large enough to accommodate the employees.

Chief administrative officers (CAO) is in charge of nearly every aspect of a company, typically only answering to the chief executive officer and the CAOs are employed in a wide array of industries and have many functions depending on the size and scope of their company (Amico, 1999-2013). He or she will handle the hiring and training of the top-level employees and managers. The CAO will make sure the employees work as a team. A chief administrative officer will need to understandthe company 's policies and overall mission. He or she will need to give the employees job descriptions that is best suited for that employee. According to Amico (1999-2013), ?He must delegate, organize and come up with new ideas to help the company 's bottom line anda chief administrative officer must have strong verbal and written communication skills? (para, 2-3). In this paper, the problem will be stated. Issues and how to solve the health needs of an African country will be discussed. Integrating Fund Accounting, Financial controls, and Control and Management of Public Expenditures will be discussed. Explanation on government financial reporting requirements and applying budgets as disciplinary footsteps and remarks will be elaborated. The Analysis of financial statements

In your role organising schedules you will have to work according to the organisation’s policies and procedures.  If you look at the GSE Intranet, you will see the Administration policies and procedures for making appointments and processing schedules.    An organisation’s requirements will depend on the availability of

An executive and administrative assistant’s role is in a position of trust. The executive of the administrative assistant are often entrusted with documents of a very sensitive nature such as payroll and salary, medical records, itinerary and schedules, correspondence and trade secrets. It is very important to ensure confidential information is protect from unauthorized personnel. A breach of sensitive information could result in identify theft, the potential for blackmail, emotional distress, or unwarranted exposure.

It is very important, and psychological aspects of business communication. Question that is constantly facing business people