The Rules of Records Management

There are two types of recording information, these are manual and electronic. There are security issues with both, security of electronic data/info has to be kept up to date and passwords changed regularly to help to stop unauthorised access, this also needs to be kept up to date regularly. There should also be a back up disk which should also have the same kind of security that paperwork has. Manually recording/storage should be kept in a secure place with access only to those that need it, this may be in a locked cupboard that the manager has the key for and you have to ask and sign for the use of. This also needs to be kept up to date and legible, if people cant read what is being put then this could have serious consequences for the service user.

There are a number of records that should be kept in the sense that they will assist with both teaching and learning, and there are a number of records that have legal implications and need to be kept and updated.

It is essential for organisations to keep up to date and accurate records to ensure efficient

operating costs. This could most effectively be accomplished in two ways. First, through a reduction in flying

The procedures that need to be followed when retrieving information for paper based information consist of finding out whether you are allowed access to the information, finding out where the information is stored if you are allowed access to it, looking for the information, taking it from its storage place remembering how it was stored for when the information is to be put back. The procedures that need to be followed when deleting information for paper based information consist of finding out if the information is confidential or not normally something that is confidential has address or names on it, if the information is confidential then it needs to be cross-cut shredded if the information is not confidential then it can be shredded normally. The procedures that need to be followed when archiving information for electronic based information consist of checking to see if the information contains legal information or long-term business obligations, checking to see if there is more than one copy of the information, if there is more than one copy of the information check to see if the extra copies can be deleted, if the

records must be taken of what has been said by the individual; these records must also include the date, time and place

The different information systems are filing cabinets where hard copies are stores or electronically which can be saved changes can

Judge Tracey also found, that the methods of lodgement provided in item 1229(3) in Schedule 1 of the Regulations, should be treated as exhaustive and it was mandatory for the applicant to comply with the requirements. Failure to do so, resulted in an invalid visa application which the deciding Case Officer was not bound to consider. The application was lodged using facsimile instead of one of the methods prescribed in Schedule 1 Item 1229, being internet, post or courier.

3.2 Explain the importance of recording relevant and accurate information and using records to plan for future resource requirements.................................................................................................24

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

Data management is vital to any business as this is a key tool to an organisations business improvement, as you can refer back to data, and compare them against benchmarks. Analysing data can provide evidence for possible future structure such as identify trends, as well as indicate where improvements can be made. However there are strict procedures to be followed when collecting and storing data.

Another reason to collect and record data is to comply with legal requirements and legislation, for example the principle of equality. If we have in our HR department adequate personnel records, we can make sure we are complying with the law and therefore

The purpose of this document is to establish a framework for the implementation and maintenance of an appropriate records management system. Innovative Widget is committed to maintaining a records management system that meets its business needs as well as its legal and accountability requirements.

a) “to be able to retrieve information whenever it is needed. For example each organisation has to keep accurate records or information of their employees in order to be able to use this information for planning ahead (…)

The first thing that needs to be in the list is the plan. Every management needs to have a plan. It is for the guides for the best practices of documents organization and management, formatting and long-term preservation in the archive for the references in the future. The abilities, skillfullness and cognitiveness are needed to overcome the barriers from the skills to master the microform records into electronic records. This might be a huge