Internal Controls
Definition.
Internal Control is systems and controls that are implemented in a business to ensure that the integrity of information and prevent theft and fraud of the company’s cash and assets. This helps to ensure the legal Compliance and provide accurate information efficiently.
Purpose.
The purpose in Internal Controls to show you’re shareholders and employees what you would like the business to achieve in the year to come. When an business has internal controls implemented this helps to ensure that this business has the best quality of their products to sell. Internal control is there to get your customers to trust into your business.
Internal Auditor’s Role
Internal Auditors primary functions is to
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Internal Controls Protection the following Assets.
Stock:
Stock must be in orders to an approved plan once the purchase orders have been displayed they must be authorized. Stock may be released on a requisition delivery note and is to be received in quality check to specification. The goods received note is to be documented recording the transaction audit trail produced and input checked.
Work flow diagram must be constructed in detailing the process that was followed and the errors of responsibility to be corrected. Perpetual or by-annual stock accounts to be conducted to identify the stock variances and Internal controls to be audited so that the process is followed correctly.
Cash:
All cash receipts are to be recorded; totaled and banked daily any money that is not banked for the day is counted by a second person and stored in the safe (safeguarding the asset). Daily banking is checked to your cash sales journal or your register account. Check that the company’s bank statement is correct (That your cash sales journal is to be checked with your bank account so that it reflects the amount deposited). Tangible Assets:
Look to identify all tangible assets with the unique serial number applied by the sticker or take a physically check that the asset is available and in good working condition, this must be done at least once a year.
Debtors:
Produce a monthly ageing report over customers that are overdue,
It follows a strong internal control system for cash. A separate person is appointed to approve all purchases, payroll and any disbursement of cash. At the end of each month company prepares bank reconciliation statement to reconcile cash book balance and bank statement balance. Company keeps proper inventory record system. All these prevent frauds and ensure smooth functioning of the business.
The process requires Peyton Approved to discover how much inventory is sold and what the cost of goods will result in. The process requires the business to review three forms of merchandise inventory to determine which summary benefits the business’s operational behavior. One will discover when assuming that first inventory purchased by the store is the first to be sold, it is determined that the FIFO method displays the best financial outcome for the business. During the process of updating journal entries, one must enter the information proved appropriately into the T-accounts to add the balance under each record. Once the T-accounts for transactions and adjusted transactions are balanced, the next step is to enter the information provided on the balance sheet. The balance sheet will list Peyton Approved assets, liabilities and stockholders equity after added during the T-account process (Nobles, 2014). Once the balance sheet is completed the income statement, statement of retained earnings, and closing entries can be filled with the information proved. This will give the business a full review from journal entry to closing entries of the business for the six month accounting
16. Which of the following is not a procedure for the control of cash receipts? A. B. C. D. Immediate preparation of records of all cash receipts. Giving customers written receipts for all monies paid. Using prenumbered checks. Depositing cash in the bank frequently.
Cash receipts and cash disbursements are from one and only one cash account. New cash accounts are added to the database when they are opened with a deposit. Sometime after this checks can be written from them. Employees are added to the database on the day they are hired (but before they are involved in a purchase or sale, or involved with a vendor). Cash accounts can have many receipts and many disbursements.
(TCO 5) Internal Controls are required to safeguard assets and to ensure ethical business practices. (1) Identify and explain the reason for any two of the five components of internal control (10 points) and (2) provide examples of how your two selected components of internal control will meet the goal of safeguarding assets and promoting ethical business
There are many rules companies must follow whenever documenting financial information or any other data which is gather during any business transactions. In order for said companies to report financial information internal controls have to be put in place as companies have to adhere to certain laws and regulations. Internal controls can be defined as a process which companies follow in order to ensure all financial reporting is done in a reliable and lawful manner. Some think of it as a system which works within a system as it plays a major role on the success of a company’s accounting system. At the organizational level, internal control objectives relate to the reliability of financial
Reconciling all sub-ledgers to the general ledger for accurate interpretation of the business activity. For example, Accounts Payable Aging Report will be compared to the General ledger for the Accounts Payable account. The auditor must scan future payable transactions to see if they affect the current company outcome.
Internal controls represent an organization’s processes and procedures used to meet its goals and objectives and serve as a defense in safeguarding assets and preventing and detecting errors, fraud, and abuse. Effective internal controls provide reasonable assurance that an organization’s objectives are achieved through (1) reliable financial reporting, (2) compliance with laws and regulations, and (3) effective and efficient operations. The passing of the Sarbanes-Oxley Act of 2002, as well as the numerous corporate frauds and bankruptcies over the past decade—including some
Having internal controls is one thing, but how the company evaluates that control is a matter all by itself. Being an independent auditor, it is our job to understand an entity and
Internal control system of an entity is strictly interrelated to the structure used by management to oversee the activities of the organization. However,
Internal controls are in place to protect entities against theft from dishonest workers and outside predators. They are also an accurate series of checks and balances and are in place to find discrepancies.
Internal controls prevent errors and irregularities from happening. If errors or irregularities do happen to occur internal controls will help ensure that they are detected in a timely manner. Internal controls also encourage adherence to prescribe policies and procedures. Internal control are also put into place in order to protect employees by outlining tasks and responsibilities, providing checks and balances, and also from being accused of misappropriations, errors and irregularities.
The framework describes internal control as a process designed to provide reasonable assurance regarding the achievement of objectives in the following categories:
Effective internal controls protect a company’s assets, maintain compliance, improve operations, prevent fraud, and promote accuracy in financial reporting. In 1992 the
thus minimizing the amount of currency that the Company has on hand at any point in time during the week. Additionally, the use of the bank on the daily basis facilitates the control of cash because it creates a double record of all bank transactions - one by the Company and one by the bank. Also we recommend that all receipts be deposited in the