Travel System

At the end of each quarter, the system must produce a quarterly profit-and-loss report at the headquarters location that shows a list of incomes and expenses for each separate activity. As this report relating to finance, accounting department must be responsible for checking the report printed from the system and rechecking again that if the report is accurate with financial statement.

i – One specific transaction can be captured in the accounting information as input, process and output such as a supplier invoice. This supplier invoice would be initially recorded onto the company’s books when it reaches them, this would be the input. After this, it will be included in the summary of the general ledger accounts after being processed by double entry accounting, this would be the process. Finally, it will be displayed in financial statements such as the balance sheet and this would be the output.

During this time, I was assigned to mentor and coach a reassigned employee to take over my duties for the Solely Travel Reimbursable Agreements activities. I benefitted greatly by participating in training classes in the Financial Management Division. I achieved and tested over the “United States Standard General Ledger”, “Finance for Non-Financial Management 19”, and “Business Warehouse” for

2) Introduction of computerization into the planning and budgeting process and introduction of “e-disclosure” to employees.

The non-trade invoices receive from administration department or other branches will be record in the AX system. The invoices must be sign by the admin manager before data entry. The list of chart of accounts has been created in the AX system; therefore I need to identify the invoices based on assets, liability, expenses or revenue. GEODIS has identified the lists of accounts and made available for recording transactions in its general ledger. It is important to have a list of account in the company because it can segregate the expenditures and assets to quickly view the company financial health. (Edmunds, 2016)The non-trade invoices are the expenses such as utilities, rental, stationary, repair and services, I need to identifies the expenses

aspires to create an executive travel experience in which our employees will able to eliminate much of the travel stress all too often is placed on them. Doing so, will enable employees to increased overall job performance and will create an environment for superior work and home life balance (Richard S. DeFrank, Vol. 14, No. 2, Executive Health (May, 2000)). It is the goal of Barna Loop, Inc. to create an executive travel system which will be safer, faster, more affordable, convenient, and immune to weather conditions. It is our vision for our executives to have the ability to attend meets coast to coast within the same day, all while enjoying the modern luxuries of the executive

Primary duties include ensuring the Financial Management computer systems work properly and that all users have proper access to financial computer systems, implement new computer systems as they were brought online, and provide necessary training and assistance as the base subject matter expert. These computers systems included Defense travel System (DTS), Reserve Travel System (RTS), and Wide Area Workflow (WAWF) and more.

Check book system: Acts as an authorization limit and check on indirect expense and making teams responsible for controlling cost. Scrap cost were assigned to work team responsible for the process.

Design structure and system of the organization: In Traveling solutions some good practices were followed and human resources practices like performance appraisal system, training and development, recruitment, hiring, compensation system was in place. It includes any formal structure or system that management creates to produce the desired outcome.

An audit is based when management prepares the financial statements, maintain internal control over financial reporting, and provide relevant information and access to the auditor.

Calculating Payments: The Rep has to do administrative work and booking for all that goes on in the holiday. This includes making sure all money is paid by the correct time and having failsafes in case anyone drops out. The money needs to be paid in by a certain time to guarantee the agreed prices and the places on certain bookings such as travel, activities, entertainment and entrance to places. The calculations need to be an average calculated payment so that the prices are the same for everyone although some will charge extra for last minute bookings and booking in advance and less for large groups. Also when travelling abroad, currency conversions need to be made at the time of booking. This will need to be checked on a daily basis, possibly hourly if able. Sometimes while away the customers will ask the Rep to exchange some money for them. Reps can exchange the money at a lower rate and the extra money made makes more commission.

The process of completing expense reports and travel arrangements at work consume a lot of time when booking travel for the Executives. The current process also costs the company a lot of money. Completing expense reports and travel waste time because pertinent information is not provided immediately in the travel conversation. Cost codes, project codes, two to three weeks advance notice of travel and travel preferences are not provided during the first discussion. Another issue is not being able to save flight selections until the traveler decides on the flight schedule. Being able to save from 48 to 72 hours would give the traveler decision time. Therefore, this creates an issue because when the traveler finally reviews and selects

The budgeting system allows the managers of each department monitor their expenses in which budgets have been set for materials, salaries and legal expenses amongst others.

The next stage is booking process by contacting related supplier or Principal to check availability. This could be by telephone but nowadays and especially at Kings Travels they use special computer software packages of holiday booking and airline flights the detail then confirmed with the customer and if happy payment is processed By Kings Travel, depending when customer is due to travel this may be full amount or deposit. Kings Travel accepts all sorts of payments (Cash, credit cards, debit cards, cheque payments).The paper work is processed through admin and accounts department and payment is submitted to bank and to principal, which then release the travel documents to Kings Travel to distribute to the customer. Copies of relevant documents are filed for future reference.

Some larger modernized transit systems are already using automated/electronic methods of collecting fares, tracking ridership information, and invoicing companies for rides. Electronic method has two basic parameters for fare payments, these are (1) Payment options i.e. single-ride, multi-ride, period pass, stored value, and post payment; and (2) Payment media i.e. cash, token, paper ticket, magnetic ticket, smart card, credit card, debit /ATM card, and transit vouchers. In addition to this method, some cities have also implemented software solutions to automate their data collection, analysis and reporting in as much as possible. The Breeze by MARTA used in North America and The Client Ridership Referral and Financial Tracking (CRRAFT) system used in Mexico are some of the examples of this type of software solutions aside from the customised software applications and commercial off-the-shelves systems are also available.