Understanding Event Planning

First of all event should be carefully planned –what is the subject of event and how big the event is going to be; who is it for (what sort of people, what subjects included); when to held an event; amount of people to participate in the event, approximate budget.

Event photography has more requirements than other kinds of photographic duty assignment. The size of the event has the greatest impact on the job, and may demand one, two, or even an entire team of photographers especially when there are parallel activities to cover for one total event. As a customer, you do not want to compromise the quality of work the photographer can present, and you know you are in good hands if these five items are masterfully taken cared of:

Contextual factors in events management refers to different characteristics that can play into the way that events are conceived, planned or delivered. These characteristics can impact the success or failure of an event and therefore need to be taken in consideration throughout the events planning process. They can be categorised into six main areas including social, environmental, legal, political, physical, technological and organisational. Using The Sydney Gay and Lesbian Mardi Gras (SGLMG) as an example, I will identify three of these contextual factors that would need to be considered when conceiving, planning and delivering an event such as the Mardi Gras.

Two non traditional methods of program funding that the XYZ Corporation can incorporate are fundraising dinners and an annual music festival. Both of these fundraising methods have the potential to raise thousands of dollars for the organization. Planning these events will be time consuming and somewhat costly, the XYZ Corporation will seek to get as much donated materials and volunteer time as possible to keep costs of the fundraising events at a minimum. The dinner will incorporate a cost per plate that is affordable yet will maximize fundraising potential. The music festival will bring publicity and positive attention to the organization as well as maximize fundraising capabilities.

In Organizing the event I first needed to know how many athlete’s and volunteer were attending the event. I than needed to figure out where the food venues were going to be located and how many venues were necessary for this event. Next, I had to figure out the appropriate amount of food service volunteers needed. Also, I needed to know where each Olympic event was taking place. With this information I was able to create a distribution chart showing the amount of food needed at each venue. In leading the event I first connected with my volunteers by sending out an email thanking them

It will last for four hours and my goal is to sell as many tickets as possible, as selling every ticket would give me around £20,000, which would greatly contribute towards paying for the costs. Even without reaching this ideal, it allows for a far greater expansion in all areas of the project. The launch party will also provide some advertisement for my product, as the marketing ideas should build up enough attention for people to acknowledge my product. The launch party will also be used as an opportunity to sell merchandise, as people would associate the merchandise to the artist, and the memory of attending the live event. This is a key opportunity to sell merchandise, as it is the beginning of an artist's career, and merchandise from the beginning of an artist's career can be both a sentimental, memorable object, as well as a collectors object, and both hold values in different ways. In order to transport instruments and musicians to and from the venue, travel would cost around £200 to rent a vehicle for a weekend. This would be vital, as it is a cheap and efficient way to get everything to the live performance, and without it, there would be no live

My professional and volunteer responsibilities have been in event planning and fundraising. Ten years ago, I began volunteering as a student member of my high school Key Club. Over the years, I have continued to serve with the Carolinas District of Key Club as an adult board member. The Key Club events have exposed me numerous aspects of event planning such as banquet orders, stage layouts, registrations, logistics, and more, and am proud to say I was able to manage these tasks successfully on a non-profit budget. These events ranged in size and length from one-day training sessions to weekend conventions.

In the Event Planning course I have learned many things that will aid me when I am looking for jobs, planning events, doing my resume, and going out to dinner with colleagues. The textbook provided me tips on how to show up to interviews, what to say and what not say during interviews, and how to respond to companies no matter what they tell you. For example, the book states that one should show up to an interview at least 15 minutes early to be situated, use the bathroom if necessary, and not be in a rush. In addition to the textbook teaching me about what I should do and should not do, guest speakers coming and talking about events really helped me with my understanding of event planning. A lot of them talked about budgeting, organization, finding venues,

Response involves a number of protocols whereby, intelligence is applied as well as information that is useful in lessening the impacts or the results of the accident. Secondly, investigations have continued to get to know the nature and the core sources of the threats. This also increases the security operations. The next thing is continuing the assessment of the public health and testing and immunizations processes. Finally, the response involves restoring the infrastructure that which is critical for example, utilities. The Smart Emergency Response System abbreviated as SERS is the agency involved in responding to disasters (Warfield, 2010).

Substantial nonsalty food and nonalcoholic beverages must be available throughout the time of the event and provided without charge to those attending the event.

Every event requires a well-thought through plan to guarantee a successful event. A plan is a crucial and important process no matter what type of event. A plan is the most important part of an event, this is because without it there will be no structure to the day, specific legal requirements will not be followed through, an event plan is key to secure permission for the event to proceed. The event I will be discussing is a charity event, to raise money for dementia UK, the event is called a Charity Ball. Women are able to dress up in ball gowns whilst the men will wear a suit and tie. Every year the event depends on the funds of the people attending. The event is funded from people purchasing the tickets to attend the event. The money from

Refreshed from the summer holidays, we are resuming a busy calendar of events this September. The industry has put its expertise and efforts into creating winner events, maximizing exhibitors’ returns on investment and enhancing visitors’ experience. Crucially, for all of us in the industry, success will depend on a number of elements relying on the symbiotic relationship between venue and events’ identify. Each show has its unique audience and identity; and events’ organizers have to meet their needs to guarantee it continues running and generating outstanding returns.

2. To assess what key stakeholders perception of the current festival is and see if they think it could be better

Event management involves creation and development of events such as festivals, conferences, ceremonies, formal parties, concerts or conventions. It includes identifying the target audience, planning the event concept, organising the logistics and coordinating the technical aspects prior to the event day. The process of coordinating the event is called event planning. It involves budgeting, timing, selecting the venue, obtaining necessary permission, arranging entertainments, decorations, catering and contingency plans. Many industries, organisations and groups hold events in order to market themselves, raise money, celebrate achievement or build business relationships.

2. Please state at least 8 major issues arising out of this case? Be detailed in your answers. (8 marks)