Unit 208 Using a Diary System

There are two types of recording information, these are manual and electronic. There are security issues with both, security of electronic data/info has to be kept up to date and passwords changed regularly to help to stop unauthorised access, this also needs to be kept up to date regularly. There should also be a back up disk which should also have the same kind of security that paperwork has. Manually recording/storage should be kept in a secure place with access only to those that need it, this may be in a locked cupboard that the manager has the key for and you have to ask and sign for the use of. This also needs to be kept up to date and legible, if people cant read what is being put then this could have serious consequences for the service user.

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster.

As Patricia has given café managers autonomy to manage their bistro, she computerised the financial report system and audit visits have been minimised. Information management’s purpose is to gather information and based on this information decisions are made.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

3.2. – Explain the purpose of using diary systems to plan and co-ordinate activities and resources

We can improve partnership working through effective communication and information sharing. By working as a team and having regular staff meetings, with colleagues and other health care professionals.

Doing this all correctly will help the business operate efficiently. It ensures that the correct information, products and documents get to and from the correct people as quickly as possible. Not having the correct procedures in place will result in poor performance and possible loss of revenue and future business.

It was smart of the ROI clerk to not abide by the request of the media, especially being overwhelmed by so many requests at one time. That seems to be time-consuming, how many patients did you have to pull? They wanted specific information which made it time-consuming for you-you had to check dates as you were going. If you just had to send all the information you had, it would have made it easier. Which do you feel was easier, the paper chart or the EHR? How do you feel you did when you pulled the requested items? I know it’s a lot of questions, I won’t get to do Release of Information because my sight does the billing along with some

These Policies and procedures are in place to adhere to, to keep everyone safe and maintain a safe place to work for everyone to work in. Keeping

1.2) organisational requirements that apply when taking minutes are that they should reflect everything important issue discussed in the meeting. Also we have a template to use when typing up any minutes which follows the list of items on the agenda. In

In that the diary confirmed the present at the bedside, expressed a sign of hope to the bitter end, promoted contribution to caregiving, relaying understandable information, conveyed the feeling that nursing staff cared for the patient and assured that the patient was receiving the best care possible. The findings have been highlighted previously in a study from Johansson et al. (2015). In this study, where the patient died, it is evidently how the diary met the needs of participants in the ICU, and this generated a feeling of trust in the care, especially after death. Confidence in the care was stated in expression like ‘ he/she got every chance, did as well as they

This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.

 Ensure the date, day and time of the appointment is recorded precisely to requirements as well as the estimated length of time of the appointment.

In order to be able to prioritise the needs of each customer it is suggested that urgency and importance be considered for each one. Reviewing the customer needs the order of priority would be task two, three and one. This