Using Paper Based Documents And Documents

The benefit of checking your messages system for messages regularly is that nothing will be missed out. I have my emails configured to send me a notification, or some sort of pop up display when I receive an email. This stops me from missing any emails, especially important ones

paper documents are stored in filing cabinets: the documents must be organized, the cabinets should be securely locked and easy to access for authorized staff.

Email - emails are effective because you can keep track of what is happening, since when you send an email they have the date and time that you sent it so you have proof that you sent the email, also it saves time instead and having to meet the person you can quickly send them a message. It provides quick answers since you are giving a short and direct question.

A document is information produced in either printed or electronic format and may be one of many types such as: -

The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies.

Some of the benefits of storing documents in hard copy format are that you can track amendments to the original documents, you can read the document without the reliance on electricity, you can physically see the signature on the document and files cannot be accidently deleted or corrupted. Documents can be recalled and deleted/amended easily

If you simply scan and discard all of your incoming paper, you really haven’t changed anything environmentally. To help save on paper, you have to use processes that reduce the amount of paper consumed—not just how much you store”(1). If a school tries to go paperless, they must do everything on the computer and not scan things in; otherwise, going paperless is pointless. Also, when going paperless a person should think about the fact that he or she is creating less jobs. Due to the fact that the school would no longer be using paper, there wouldn't be a demand for the paper.

This is inefficient as the forms are sorted, scanned and manually placed in the paper file. This is not only inefficient, it is time consuming. Additionally, due to limitations of the software, all electronically received forms are printed, scanned into the electronic file and placed into the paper copy file. Again, causing redundancy and creating additional work.

Feelings and opinions can be planned properly into a structured email, which will allow the information to be fully understood, and acted on if necessary. It is also a fast way of communicating with parents or other adults who work long hours and may find it difficult to find a convenient time to talk. Furthermore, emails can be sent and received anywhere in the world, so this means that information can be sent, regardless of your geographical location. Moreover, attachments can be added to emails to send documents, photos etc., to send information quickly and efficiently, and any views which may be difficult to discuss in person can be expressed in a more relaxed way, without the feeling of being confronted.

Paperater exists because if you are a teacher and the students writing is suspicious then you can put the writing in paperRater to see if it is plagiarized This could help me in the future because if I am a teacher I could check the students writing. Or I could use it on my writing to see if I have any not original

cheaper and there won’t be a need to use paper, textbooks, and copy/fax machines. There goes

Every competitor is always ready to answer its rival. And in the vast world of Internet, that happens quite often. The latest to go with the counter-your-rival trend is Dropbox, which recently released Paper as a response to Google Docs. So what makes Paper better?

2. Computerised System: The benefits of a computerised filing system are numerous, and include reduced costs to the company, benefits to the environment, increased ease of sorting, finding, and moving documents. Another benefit is that it allows the office to operate in a smaller area.

PaperFold is a mobile device invented to become a device for every use. It is a device which is meant to be a laptop, computer, tablet and a smartphone all at the same time. It is made to be small enough to fit the pocket even when collapsed and yet giving enough real estate to do any kind of work desired. It is a thin filmed device which gives it a weight approximate to a paper yet at the same time it is meant to be durable. It has multiple screens all fold able and detachable giving it large real estate value. And just like a book it is meant to be a navigation easy and at the same time space saving.

Electronic mail is utilized by various local, state and federal entities. E-mail provides a high level of convenience and accuracy in communication. "Over 40 million workers correspond via e-mail and that number is increasing 20% per year".[ii] Electronic mail (e-mail) is a form of correspondence that has become a popular form of communication in the public sector. Given its ease of use and convenience, e-mail is becoming the correspondence of choice through local, state and federal governments. E-mail is used to coordinate various levels of government, communicate information rapidly and disseminate information to a wide variety of persons in the quickest manner possible. E-mail also delivers cost benefits when compared to the cost of postal services.