Virtual Meetings Case Study for Mis

Teleconferencing will be used to the maximum extent possible to communicate to stakeholders in out of town locations. This will help to reduce the amount of travel required and provide for an effective method of communication.

Video Conferencing: Video conferencing allows people from around the world to connect and talk to each other as though they are in the same room.

Web-based video conferencing services have also made it easier for teams to meet in virtual rooms, which has greatly improved collaboration efforts. Most video conferencing solutions also come bundled with collaboration capabilities such as document sharing, text chat, and screen sharing.

Companies are able have global video conferences and organize deals and sales half way around the world via videoconferencing. Not only does technology improve the ways of connectivity, but it has also made information easily accessible and has allowed files to be shared through e-mail and edited on a separate device. Although the concept of outsourcing is highly controversial in the United States, in the long run, technology has helped word-wide businesses save a great amount of money by outsourcing jobs internationally. Many businesses outsource jobs related to customer service and have employees from various countries speak on the phone to assist their customers, who are many times, more than a few thousand miles away. From a professional point of view, the internet and technology have paved a way for success in the business

2. Virtual Conferences-These interactive discussions offer an effective way to bring in an expert or to allow one team member to make a presentation to others without having to gather all participants in the same place (2003).

Face to face meetings remain to be the most used meeting arrangement for most businesses. They have limitations such as: conflicts with schedules of those involved, distance to and from meetings, and they may be controlled by excessively vocal, swift to speak and high-status members. These face to face meetings provide human interaction and nonverbal context and are improved with use of multiple media tools such as flip charts, brochures and power

(Balestrero, pg. 143). The advantage of shared, on demand data allows teams to work more collaboratively and with the most up to date information which aids in employee retention and attracting more talented employees. This initiative will also aid in driving innovated products and processes, as it more employees and leaders are able to view a wider range of data and information. In turn they can use the virtual workplace platforms to plan, develop, solve and implement solutions without needing to travel from office to office and limited access to

According to Yigitcanlar, Velibeyoglu and Martinez-Fernandez (2008), there are a set of digital technologies which employers are seeking in order to improve on their outcomes and thereby maximize the stakeholders’ value. Among these technologies are those that are concerned with communication. Goode (2010) revealed that Australian employers have shifted from the traditional means of communication to the digital ones. Take an instance of electronic mails. Rather than writing letters to all employees to inform them about a given issue, Australian employers are now adopting the use of electronic mails, and this has increased the level of efficiency in the workplace tremendously. This is especially due to the fact that different types of resources including time and energy are saved. Another digital technology that has been applied within the Australian workplace is wireless network. A growing number of Australian corporate especially those that have a huge branch network are now communicating over long distances using wireless networks such as Wi-Fi. The same can be said about teleconferencing. Rather than holding the traditional meetings, Australian organizations are holding meetings and core sittings using what is called video conferencing. In general, managers and corporate stakeholders, regardless of their location, are using telecommunication technologies to communicate through simultaneous two-way

Years ago, the final draft of a document went through several stages. The first draft was typed on a type writer, edited for corrections and revisions were made. It took time for the document to be read and reviewed by several persons before all corrections and additions were made. Then, the final copy was re-typed with corrections. Through the use of computers, grammar, spelling, and punctuation can be corrected and changed within the document instantly as the person types. Mailing documents took time as well. Someone had to make a trip to the post office, purchase postage, etc. With the use of virtual meetings, money is saved by eliminating the cost of travel. Participants can be actively involved without leaving their own office or home. When there are problems or urgency, solutions and reactions can occur quickly. There is acceleration of decision making with the use of technology. Communication can occur anywhere at any time.

Meeting with long-distance clients is costly and it can be expendable for some businesses, but travel can also be the most beneficial expense for a business. Fortunately, modern technology can replicate the experience at a much lower cost; such as communicating through Skype or some other form of video chat link. Cut out the landline and fax line -- with Blackberry's and iPhones, and everything compatible for email, who needs them?

The reason why I chose this source is because the author has researched the topic carefully and has included accounts from company executives, such as Chris Scalet and David Berry, who have adopted new collaboration technologies in order to retain their young employees.

may positively impact business. Travel agency executives may decide if they need to adopt new technology into business models, if they want to survive in the industry.

Changes in video conferencing technology, especially top quality and what's being called feature vicinity, are giving feature meetings the same feeling of interaction and coordinated effort as a live meeting. Truth be told, they're superior to live, in light of the fact that feature conferencing permits information imparting that is impractical in live gatherings, in addition to the recording of feature meetings gives vital records to security and administrative prerequisites. Moreover, new feature conferencing innovation has astounding security in addition to cutting edge administration and planning capacities. Previous studies few discoveries were that the most undervalued advantages are delicate advantages, those that are troublesome and

In order to gain a competitive edge, the employee must understand the influences which have a direct effect on their abilities to telework. These include autonomy, flexibility, minimal distractions, lack of commute, and cost saving, allowing the employee to cover the distance by utilizing communication (Schulte, 2015). With high-speed internet communication available throughout the world, including remote areas, it’s easier for virtual face to face meetings to happen, eliminating the need for the physical office meetings.

In virtual teams, one can work for longer time instead of the face to face 8hrs.