What Are The Pros And Cons Of Project Documentation

At this point the scope of the project has been defined in detail and the project team are ready to be appointed. Although a Project Manager can be appointed at any stage of the project, s/he will need to be appointed prior to the establishment of the project team. The Project Manager is responsible for all aspects of project performance including: planning, budget execution, project execution, and close-out Funding.

The concept of project scope may be one of the most ample in project management. It involves objectives, limits and intentions. Every requirement in a project as well as its characteristics must be dealt with when planning the scope. Even though it 's reasonable to say that every project is unique, the causes for which it fails are generally the same. And if you already know what these causes are, you can minimize the likelihood of problems being repeated and thus increase the chance of success.

Key outputs in this phase are the Projects Requirements definition, the capability and capacity assessment, project delivery strategy and the Project Management plan. The role of the construction/ project manager in this phase is, once project authorized, it is the project manager’s responsibility to implement the project. In terms of the Project Requirements Definition the, the project manager refines and details the project authorization and details what the project is required to accomplish in terms of the products/services the project will deliver and the scope of work that needs to be done. The project manager must provide project team members, corporate sponsors, and other stakeholders with a common understanding of what the project is all about, and is the authoritative reference document that defines the project.

When the PM is developing the project scope, he/she be aware that the project’s scope come from many sources; stakeholders, the entire team contributing ideas, SME’s giving their concepts, among others. It’s not the PM entire responsibility and he/she must involve all the players when is appropriate. When every single person directly related with the project collaborate to build the project scope, the PM could frame an accurate scope statement describing items that will be included and those that won’t be included in the project.

As the budget is limited and the number of projects in question is multiple, only the best projects which promise the maximum growth for the company can be selected. As the CIO of the firm, my job is to keep the functional manager’s happy and motivated at all times. At the same time I cannot create a void between the sponsors and myself. This type of situation creates a dilemma and needs to be dealt tactfully.

A: Some of the executives refuse to function as project sponsors due to the following reasons. In some cases the executives already have a heavy burden with a normal work when they are asked to cat as a project sponsor for several projects at a time. In some cases they don't have an understanding about the workload that is being assigned to them so executives refuse to do so. In some cases they refuse when the project manager doesn't allow the executive to be informed and allowed in the project. In some cases the executive refuses as it may have negative impacts on his career if the project goes unsuccessful.

If a facility decides to undergo a review of its chargemaster to ensure that it meets the above criteria, who would be the most appropriate project sponsor? Who are the project stakeholders?

Then the second document is the project design itself and this is probably one of the most or if not the most important of all the documents that will be need to be saved, as it is the design the birth of the structure with all its details and plans. Saving this document will keep the building alive forever even though the building may crumble of break down over the years the saved documented plans of the structure could always bring the structure back to live being a detailed birth of the structure. Also when one is contraction different parts of the structure to other contractors such as the electric, pluming, and maybe even design, it is imperative to document who was the one proceeding to carry out this task to completion and how they plan on carrying it out. When documenting all details and aspects of the process and the structure itself is what keeps everything together. It is the plan of attack to the plan of completion. What is trying to be accomplished is that recording everything that is to take place in the process of the structure it what keeps the structure alive and saving these documents is what is needed when or if that structure is needed to be brought back for anything that has or that could effect the

Documentation is a core aspect of the implementation process because it can help the organization with future repairs or changes to the system. Documentation is important because it explains the system so the IT personnel in charge of maintaining it can understand how it works and how the components interact. Documentation can be classified as system documentation, program documentation, operations documentation, and user documentation. Documentation needs to be planned and conducted at the same time the project is being created. Especially in web applications like the one Mastec is creating, where the documentation is linked to certain information like in the case of user documentation. Users may need help while on a web page because they need to understand how a specific feature works. Trying to add this information later on when the project is completed can prove fatal because it can introduce new errors on the system.

The Project Manager will develop the preliminary budget and timeline based on the detailed project plan. Due to the uncertainties involved with estimating project requirements, management should build flexibility into the schedule. The Project Sponsor will evaluate the analysis results before formally approving the project plan, budget and timeline.

Project communication plan defines the generation and distribution of a project documents among project stakeholders throughout the project (Clements, 2009). Project communication plan will allow stakeholders to have a medium of sharing information efficiently among the project team. It’s very important to share information for the successful completion of a project. As the Project Manager I will make use of the communication plan tool to provide directions to stakeholders, highlights

The project priorities are in regards what should be prioritised in the project. What is to be taking in regards in terms of cost is (budget), time (schedule), and performance (scope) of the project. What is important to emphasise on here is how these three correlate with one another. In a case where time is important it would be necessary to perform faster, which will prevent a quality outcome, hence lead to reduced costs. The importance of a project manager is to control the trade-offs between budgets and scope. The project managers functions as a link between upper management and project customers. The project manager needs to have keen understanding of project scope in order to fulfil the requirements for the customers and how prioritize the demands. The customer can also add requirements and then the manager needs to prioritize the requirements in regards to the project. An important method is to use the priority matrix to identify what is worth prioritizing more. The constrain is stick and have to be obliged to the first agreements made between the customer, this includes, the specifications and scope of the project or the budget. The enhance includes time and costs. The enhance is an essential factor seeing where to emphasize on either on reducing costs or

Project Scope – identifies goals, deliverables, tasks, costs, and deadlines. Project scope is part of project planning.

During the project planning phase, I can work effectively towards the development of project management subsidiary plans to execute, monitor and control and close projects. I will contribute towards the planning of the scope in assuring that the project includes all the work required and only the work required. I will do this by conducing interviews, focus group, facilitated workshops etc., I can clearly define and document stakeholder needs to meet project objectives that will be

Project Managers will obtain a holistic view of the project and the detailed definition of project boundaries will integrate and enable consideration of technical organization, personnel and marketing objective in the project, in other words all aspects around the project. (Cleland 1994)