Who Do You Know?

The information from our meeting was provided to our leadership team via email. This was the responsibility of the team, along with the minutes (chart minutes 1F) from the meeting. See email 1E.

Minutes of meetings have the agenda, who has attended, absences and apologises then there will be the content of what was said in the meeting.

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

Minutes of meeting: Title; date; place; attendees; apologies; matters arising from previous meetings; record of business; action points and details of next meeting.

Conduct a team meeting and write a brief summary here including the date, who attended, what was discussed, and any conclusions drawn.

Task 2: Step 3, Paste a screenshot of the results from your network data capture. (2.5 points)

Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action

The issues and needs discussed were all listed on the agenda and the leaders went through every resolution, department reports, and ordinances. I understood that for the resolutions there were members that signed the resolution and then it got voted on during the meeting. They voted with a keypad device and the public could see who voted

3.7) there are three different types of meeting minutes we use in our organisation. Verbatim minutes, which are a record of every single word, said at the meeting these types of minutes are usually used at our disciplinary hearings for a doctor going through an investigation. Another type is Summary minutes, which is pretty much a summary of any decisions or actions to be taken forward from the meeting. These are the type of minutes we use in our monthly team meetings. The last type of minutes we use is Action minutes. This is mainly where it’s a bullet point list of any actions decided on and who’s going to be dealing with these and there deadlines. In my team these aren’t often used.

Step 1: Construct a network diagram for the project. (NOTE: EF for activity H should be 19)

This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.

|Meeting Minutes |2 days after the meeting |EMAIL |Note Taker or Project |All Project team Members |

I understand that the location is a fire station and most are similar in build but it’s newly renovated and good enough for this meeting to take place in. So I’d probably want to know how big the station is, if there will be a microphone to project my voice if needed, and if a podium will be available to place my notes on for review. Also I’d want to find out if there’s a separate room we’ll be meeting in or will we find ourselves right in the garage next to the fire trucks with the possibility of being interrupted by a siren or two.

Following the meeting and within 24 hours, email all those involved a summary of the meeting, as well as upcoming meetings. You must schedule in at least two meetings in the coming month.