Xcom 285 Week 9 Checkpoint

While choosing the wrong medium to convey a message can be detrimental to the receiver’s ability to understand the message, geographical distance can also cause the information to be gabled. Lag times in the initial communication and feedback from that communication can cause misunderstandings. If the information does not get fully conveyed or gets conveyed too late because of long distances, it becomes useless. The best way to avoid miscommunication due to geographical barriers is to use the best method of communication for distances. With modern technology, video conferences and other electronic tools can keep information from becoming delayed and distorted.

Effective communication is vital to the smooth running of a business and various methods of communication are used within a business environment to achieve this. Each form has various benefits to communicate effectively to their designated target audience. When communication is carried out properly it means the sender and receiver both correctly obtain the same information. Each

* Users: - The users of the system will consist of Administrators, Power users, and Users. Each will have associated privileges within the system. Administrators will have full control to install the system, run updates and patches, resolve issues and ensure it is functioning properly, they will also assign privileges to Power users and users. Power users will have the ability to create, delete, and modify projects and sub-projects; they will also be able to assign projects to users. Users will be able to read and update the projects and write notes but not modify the project.

text messages or even r video calling for over the world conferences using skype. Technology makes it easier for HR to communicate with the workforce.

Effective communication between all stakeholders is vital to ensure all interested parties are informed and involved in the decision making process.

The telecommunication process came about as the result of NASA creations to advance the technology that is available to businesses and spur growth in the United States. “Thirty-seven percent of U.S. workers say they have telecommuted, up slightly from 30% last decade but four times greater than the 9% found in 1995.” (Gallup). I found a frequently asked questions (FAQ) communication sample that NASA employees can use for their instant meeting audio conferencing. NASA has branches across the country, spanning both space and time zones, which can cause issues with scheduling meetings. NASA benefits from the research and development they put into telecommunication by being able to communicate across both space and time. This communication sample highlights the use of rich media technology channels to transmit information. In this instance, the rich media they are utilizing is the audio conference calls to transmit data heavy communication. The use of the FAQ sample also points to the organization’s use of technologically advanced systems to assist employees in communicating across a variety of platforms. The option of technology in organizations can improve and promote collaboration among team members, which is important when half of a team is at a different location than the other. For example, members of NASA Langley

In order to keep our staff and team members updated on the project progress and timelines we will be utilizing Microsoft Project software. We will also designate a project team member to handle all questions any of our staff may have.

Video conferencing is being used by companies more than ever, hence reducing the need to physically travel (by air).

Eliminating time constraints: Companies such as Realtek Industries meet with its customer services department once a month. However, video conferencing would allow representatives to conduct daily or weekly conferences with their employees. Time differences between cities or states would not play a major factor with the elimination of travel to a certain destination in order to attend a meeting. Not only is video conferencing a direct replacement for many in-person business trips, there is virtually no cost for people to be involved in a virtual meeting, you can easily bring employees together.

Information technology has played a major role in reshaping business models over the past 20 years. Before all this technology, it was difficult and slow to communicate with others, especially those hundreds to thousands of miles away. Technology has made it fast and easy to get ahold to anybody whether it’s a coworker or a business executive on the other side of the world. Even if it’s a small business you’re running, technology can help improve your communication.

The project’s communication plan facilitates daily operations to include internal and external interactions. It identifies priorities, resources, and staff assignments. The goal of the communication plan is to boost responsiveness and participation of the project team members and stakeholders. The communications plan supports the project's communications goals. The communication management plan annotates the information that should be communicated to defined parties. It identifies the party with authority to

The project plan is approved and the Project Manager has permission to proceed to execute the project according to the project plan.

Inclusive of all communications at any level. Complexity of the communication network within the program/project or with other parts of the organization. Amount and criticality of incoming information. Reliability and timeliness of information received. Vulnerability to gaps in incoming communications. Amount and criticality of information that must be disseminated. Ability to prepare communication appropriately. Availability of adequate channels. Vulnerability to gaps in outgoing communications. Availability, applicability, accuracy, and adequacy of lessons learned in the past, to guide current decisions & planning. All the steps to determine what work is to be done. Initiative budget. Potential for

Communication is important because project management involves 70% to 80% communication and its value increases at programme level since there is often an increase in stakeholders, complexity, and delegation (Levin, 2012). This substantial amount of communication time would suggest that the importance of effective communication is needed in order to achieve objectives. Inefficient communication could result in time/cost overrun since information is not disseminate to the right person quickly or correctly and therefore is likely to create a knock on effect on time and cost.

We should be given an opportunity for a site visit that will assist us in coming up with the concrete user requirements for the specified project proposal.