Essay on routine message

1498 Words Jan 31st, 2014 6 Pages
ENGL510 – Foundations of Professional Communication
Writing Assignment 1 – Routine Informative Message (Draft and Revision)


Also called positive/neutral informative messages or routine announcements, Routine Informative Messages are a common type of Professional Communication. To practice writing a Routine Informative Message you will write a one-page memo to employees announcing the new and revised employee education policies.
Read the scenario below and present a solution in your own words, using your own analysis. You will not use all of the information included in the scenario. Some of the information will help you understand the context and implications of the document you create but would not be included in the actual
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Plan carefully which information you need to include and which information you will leave out.

Introduce the message in a short first paragraph with the goal of encouraging readers to take advantage of the program. The first paragraph should serve as an introduction to the message as a whole; therefore, it should avoid focusing on one aspect of the message to the exclusion of others. It should provide a brief overview of the information in the message.
Organize the necessary information under headings in the body of the message. Use headings that make the information as easily accessible to readers as possible. Do not use a heading for the first and last paragraph, both of which should be fairly brief.

Headings and bulleted/numbered lists should follow principles of logic and parallel structure.
For reasons of logic, there must be at least two headings; for reasons of readability, avoid more than about five.
Keep items in a bulleted or numbered list logically and formally parallel. The bulleted or numbered points can be phrases, sentences, or brief paragraphs, as long as the list as a whole is consistent.
A sample is included below. Adapt your approach for the assigned topic.


SAMPLE ROUTINE INFORMATIVE MESSAGE

Date: October 1, 20xx
To: Employees of Midsize Company
From: Human Resources Office
Re: Introducing a New Comprehensive Wellness Program

Healthy living benefits everyone. On January 1,…