FIGURE 2-25 FLOWCHART SHOWING ALL FACTS TRANSLATED INTO VISUAL SYMBOLS Sales Department Computer Operations Department Warehouse Shipping Department Customer Sales Order 1 Edit and Credit Credit History Check File Customer Order Pick Sales Goods Order 3 Sales Order 2 Shipping Log Sales Input Order Orders Sales Order 1 Ship Goods AR File Customer Order Update Program Update Stock Records Sales Order 2 Inventory Sales Order 1 Sales Order 3 Stock Records Sales Order 3 Sales Order 1 Customer Sales Order 2 Sales Order 1

Accounting Information Systems
11th Edition
ISBN:9781337552127
Author:Ulric J. Gelinas, Richard B. Dull, Patrick Wheeler, Mary Callahan Hill
Publisher:Ulric J. Gelinas, Richard B. Dull, Patrick Wheeler, Mary Callahan Hill
Chapter5: Database Management System
Section: Chapter Questions
Problem 7P
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Question

SYSTEM FLOWCHART-CASH DISBURSEMENTS
(AUTOMATED PROCESSES)
Using the flowchart structure presented in Figure 225 in the text,
prepare a system flowchart of the process outlined in Problem 4. Assume
the following:

Hard-copy invoices are mailed by vendors to AP department.
The AP clerk reviews and transcribes the invoice details into digital form
from her department terminal and submits it to the automated cash
disbursement application located in the data center.

The system then adds a record to the digital Cash Disbursement file.
The system prepares a hard-copy check, which is mailed to the vendor.
The system also prints a physical copy of the check and sends it to the AP
department.
The AP clerk review the check copy and files it with the original invoice

in the AP department.
SYSTEM FLOWCHART AP
Using the format presented in Figure 2-4 in the text, develop a similar
flowchart for the process of paying vendor accounts payable.
The Process: Vendors send invoices to the AP department where they are

reviewed and approved for payment. Once approved, the invoice and
a cash disbursement voucher are sent to the cash disbursement
department, where a check is prepared and sent to the vendor. A copy of
the check, the invoice, and the voucher are returned to the
AP department and filed.

FIGURE
2-25
FLOWCHART SHOWING ALL FACTS TRANSLATED INTO VISUAL SYMBOLS
Sales Department
Computer Operations Department
Warehouse
Shipping Department
Customer
Sales
Order 1
Edit and
Credit
Credit History
Check
File
Customer
Order
Pick
Sales
Goods
Order 3
Sales
Order 2
Shipping
Log
Sales
Input Order
Orders
Sales
Order 1
Ship
Goods
AR File
Customer
Order
Update
Program
Update Stock
Records
Sales
Order 2
Inventory
Sales
Order 1
Sales
Order 3
Stock Records
Sales
Order 3
Sales
Order 1
Customer
Sales
Order 2
Sales
Order 1
Transcribed Image Text:FIGURE 2-25 FLOWCHART SHOWING ALL FACTS TRANSLATED INTO VISUAL SYMBOLS Sales Department Computer Operations Department Warehouse Shipping Department Customer Sales Order 1 Edit and Credit Credit History Check File Customer Order Pick Sales Goods Order 3 Sales Order 2 Shipping Log Sales Input Order Orders Sales Order 1 Ship Goods AR File Customer Order Update Program Update Stock Records Sales Order 2 Inventory Sales Order 1 Sales Order 3 Stock Records Sales Order 3 Sales Order 1 Customer Sales Order 2 Sales Order 1
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