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Accounting Information Systems

11th Edition
Ulric J. Gelinas + 3 others
ISBN: 9781337552127

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Chapter
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BuyFindarrow_forward

Accounting Information Systems

11th Edition
Ulric J. Gelinas + 3 others
ISBN: 9781337552127
Textbook Problem

Assume that accounts payable are processed on a computer and that the options in the accounts payable system module are as follows:

  1. 1. Maintain vendor master data (i.e., add, change, or delete vendors in the vendor master data).
  2. 2. Record vendor invoices.
  3. 3. Record vendor credit memos.
  4. 4. Select vendor invoices for payment.
  5. 5. Print checks.
  6. 6. Record payments.
  7. 7. Print accounts payable reports.

Further assume that personnel in the accounts payable department include the department manager and two clerks, M. Matthew and J. Mark.

By placing a “Y” for yes or an “N” for no in the following table, show which users, if any, should (or should not) have access to each of the seven accounts payable options. Make and state whatever assumptions you think are necessary. In one or two paragraphs, explain how your matrix design would optimize the segregation of duties control plan.

Option Manager Matthew Mark
1
2
3
4
5
6 _
7

Summary Introduction

To determine: The person who is responsible for the particular option.

Introduction:

Accounting Information System (AIS) is said to be the specialized subsystem of the Information System (IS). AIS can be used in the business events for the purpose of collecting, processing, and reporting the financial information.

Explanation

Given situation:

The following are the options in the accounts payable system module are as follows:

  1. 1. Maintain vendor master data
  2. 2. Record vendor invoices
  3. 3. Record vendor credit memos
  4. 4. Select vendor invoices for payment
  5. 5. Print checks
  6. 6. Record payments
  7. 7. Print accounts payable reports.

There are three personnel in the accounts payable department that includes a manager and two clerks who are Person M and Person J...

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