UNIT 4
Sole Traders – Financial Statements
Copyright 1995 by Thames Management Centre International. All right reserved. No part of this lecture notes may be reproduced in any form or by any means, without the permission in writing from Thames.
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4.1 Introduction
At the end of the business financial year end, a set of financial statements will be prepared by the company for reporting to the owner of the business as well as for submission to the local tax authority.
However, financial statements can be prepared frequently, usually monthly, for management use. Management uses the financial statements as a guide to future business operation planning and decision-makings.
Financial statement prepared must comply with the
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For example, machinery is used in the production of goods for sale. Likewise, motor vehicles are used in transportation of goods.
Current assets are those which can easily realise into cash in the near future. They include the stock, debtors, cash and bank balance owned by the firm at the particular date.
Capital and Liabilities
The resources of the business are contributed by various parties who have dealing with the firm. These are the financial obligations which the firm is under the obligation to pay when requried. They include the capital contribution by the owner and the liabilities which the firm is obliged to pay.
It must be remembered that the assets of the firm do not belong to the owner alone. Likewise, the private assets of the owner do not belong to the firm. The owner and the business are separate entities. When recording the transactions, only those transactions affecting the business are recorded. The private affairs of the owner are not reflected in the accounting records. Hence, the amount of assets contributed by the owner is reflected in the balance sheet as CAPITAL.
The liabilities of the firm can be classified into two categories:
Creditors – amount falling due within one year.
These are debts payable within a year by the firm. They include trade creditors, outstanding expenses and bank overdraft.
Creditors – amount falling due after more than a year.
These are debts payable after more than a year by a firm. This
The main purpose of the financial statements is to provide creditors and investors with a summary of a business financial activity. All statements are prepared at certain times throughout the year. The balance sheet reports liabilities, assets, and owner equity of the company. The income statement matches incurred expenses during a period of generated revenue. The statement of retained earnings reports retained earnings from net loss and net incomes from
When you’re looking at the income statement, you can get information about profitability for a particular period. This is also called the profit and loss statement. The income statement is composed of both income and expenses. This statement can be used to deduct expenses from income and report either a net profit or net loss for that period. This statement will deduct all expenses from income and then report your net profit or net loss for that period. This will allow the business owner to determine if the business is bringing in a good amount of revenue to make a profit. The cash flow statement shows the movement in cash and balance over period. The cash flow can vary depending on the operating activities, investing and financing activities. This statement provides one business owner with insight to the company’s liquidity which is vital to the growth of the business. Reinvesting in business is very important, looking at the statement of retained earnings will tell a business owner how much were reinvested in the company. After profitable period, every big business has to give some of its profits to stockholders, and keep the rest amount as retained earnings. Out of all statements, retaining statement is important to companies that sells stocks to the public. This statement can also provide you with assets and liabilities information. These informations can be used to assess the financial health of your business. The results of a balance sheet will help the business owners to show the risk of liquidity and credit. Looking at these information you can measure trends and relationships to show where in the areas you can improve. These can also be compared to similar companies to show how the business measures up to leading competitors (Ali, 2010). In summary, the financial statements can provide a business owner
LIABILITY – The owner is held responsible for all debts and expenses accrued by the company via the concept of unlimited liability. If the expenses and debts aren’t satisfied, the owner of the business can be sued for breach of contract.
A company could owe unpaid wages, taxes, or a commercial bank loan that is due within one accounting period.
Financial statements provide financial decision makers with varied information presented in specific formats that is easily attainable tools to evaluate financial health. Three of the necessary financial statements are the statement of financial position or the balance sheet, operating statement also called income statement, and the statement of cash flows (Finkler, Jones, and Kovner, 2013).
The accounting equation: Assets = Liabilities + Owner’s Equity. Assets are the resources of the company. Examples include cash, land, buildings, and equipment. Liabilities are “outsider claims”, the company’s obligations to creditors. Examples include accounts payable, notes payable, and income taxes payable. Owner’s Equity represents “insider claims” of the company or the owner’s share of the assets. If a business is keeping accurate records this equation should always be in balance.
Understanding the finances of a company is important but knowing the significance of the financial statements is crucial to the operations as well. Reviewing the statement of financial position, operating statement and statement of cash flows serve as a guidance to management and executives on the day-to-day activities of an organization (Finkler et al., 2013). For example, the statement of financial position (balance sheet) shows the assets and
The information found in financial statements outlines the financial activities of that company, and can help managers, creditors, and investors make many important decisions.
Current liabilities are “obligations that must be settled within 1 year or the operating cycle, whichever is longer” and are “usually satisfied by transferring a current asset.” (). It includes accounts payable; short-term notes payable, income tax payable, accrued expenses, and portion on long-term debt payable.
Financial statements of the company are significant for the investors who would like to venture into the business operation. It gives them the insight whether the business is making profits or it is doomed to fail;
Financial statement measures the financial performance, liquidity and strength of the firm, it is important
The “financial statements are formal reports providing information on a company's financial position, cash inflows and outflows, and the results of operations” (Hermanson, p.22). There are four main components that make up a financial statement. The four parts are, balance sheet, income statements, cash flow and, statement of owner’s equity. The balance sheets role is to define the company’s assets liabilities and revenue of the business. The income statement shows the income within the company. Cash flow reviews the position of the company by cash payments and receipts. Lastly, the statement of owner’s equity shows the amount of earnings, stock and other capitals of people in the company. (Hermanson, p.34-35).
assets of the business owner can be taken to pay off business debts since the two are not
Financial statements are a very useful tool for individuals interested in the organization. Investors use the information to determine if it a wise decision to put their money into the organization. Investors need to determine if the organization has been successful and profitable and will continue to be successful and profitable. Creditors use the financial statements to determine the amount of credit that should be advanced to the organization. Employees generally do not look at the financial statements, but if a new executive was thinking of joining the organization, he or she may want to see the potential of the organization to make sure the investors are becoming a part of a successful organization. Management uses the financial statements on a monthly basis to determine which areas of the organization are profitable and which areas of the organization that needs to be discontinued or restructure to become more profitable.
The financial statements are very useful to all this group of user. Explain each of them;