a. Identify the internal control weaknesses in this system. b. Describe the uncontrolled risks that result from these weaknesses.

Principles of Accounting Volume 1
19th Edition
ISBN:9781947172685
Author:OpenStax
Publisher:OpenStax
Chapter8: Fraud, Internal Controls, And Cash
Section: Chapter Questions
Problem 6MC: A company is trying to set up proper internal controls for their accounts payable/inventory...
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Topic is about The expenditure cycle part I: purchases and cash disbursements procedures

Problems
The clerk then closes the liability in the AP subsidi-
ary ledger to mark the liability paid.
1. INTERNAL CONTROLS AND RISK
Review the following description of the purchasing
and AP procedures for a company and answer the
questions at the end.
The purchasing agent receives an inventory
status report on his computer terminal from the
inventory control application, which identifies the
items that need to be reordered. The agent selects
the suppliers and enters this information into the
computer terminal to create a digital purchase
order. He then prints and sends a copy of the PO
to the supplier.
When the goods are received, directly into the
warehouse, the warehouse manager counts and
inspects them. The manager then creates a digital
receiving report and updates the inventory subsidiary
ledger from the warehouse terminal.
A few days later, the supplier sends an invoice to
the AP clerk who reconciles it with the digital copy
of the receiving report. From her computer termi-
nal, the clerk records the purchase in the purchases
journal and records the liability by adding a record
to the AP subsidiary ledger. and assigning a due
date.
Required
a. Identify the internal control weaknesses in this
system.
b. Describe the uncontrolled risks that result from
these weaknesses.
Each day, the cash disbursement clerk visually
searches the AP subsidiary ledger from her terminal
for invoices that are due to be paid. The clerk pre-
pares the check and records it in the digital check
register. The negotiable portion of the check is
mailed to the vendor, and a check copy is filed.
Transcribed Image Text:Problems The clerk then closes the liability in the AP subsidi- ary ledger to mark the liability paid. 1. INTERNAL CONTROLS AND RISK Review the following description of the purchasing and AP procedures for a company and answer the questions at the end. The purchasing agent receives an inventory status report on his computer terminal from the inventory control application, which identifies the items that need to be reordered. The agent selects the suppliers and enters this information into the computer terminal to create a digital purchase order. He then prints and sends a copy of the PO to the supplier. When the goods are received, directly into the warehouse, the warehouse manager counts and inspects them. The manager then creates a digital receiving report and updates the inventory subsidiary ledger from the warehouse terminal. A few days later, the supplier sends an invoice to the AP clerk who reconciles it with the digital copy of the receiving report. From her computer termi- nal, the clerk records the purchase in the purchases journal and records the liability by adding a record to the AP subsidiary ledger. and assigning a due date. Required a. Identify the internal control weaknesses in this system. b. Describe the uncontrolled risks that result from these weaknesses. Each day, the cash disbursement clerk visually searches the AP subsidiary ledger from her terminal for invoices that are due to be paid. The clerk pre- pares the check and records it in the digital check register. The negotiable portion of the check is mailed to the vendor, and a check copy is filed.
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