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Essay on Data Protection Act

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Data Protection Act

Any organisation that holds or processes personal information must be registered to the Data Protection Act. The Data protection Act means that a company holding personal information cannot pass on personal details and the data must be kept secure. There are 8 principles that state that data must be obtained and used lawfully. Ways of protecting information:

* Passwords

* Lock the room

* ID cards

* Alarms

* Back ups

* Secure computer

* Anti virus software

* Firewalls

The only companies that do not have to comply with the Data Protection Act is police, tax office and National security agencies.

Methods of …show more content…

Card Based Systems:

A card based catalogue is a handwritten card system where data is written and stored on cards in files in alphabetical order about books and information in the library.

This is a good and efficient system because it is easy to use and very cheap but anyone can use it and you need no training. This system does have problems including the loss of information and mistakes that can occur. Even though anyone can use it only one person can use it at a time and to search for information on a book takes longer and harder.

Paper based sources:

* Encyclopaedia ~ arranged by topics in alphabetical order

* Dictionaries ~ show spellings and their definitions in alphabetical order

* Newspaper & magazines ~ daily, up to date

* Yellow pages ~ used to find suppliers and other businesses which are arranged by type e.g. all TV repair companies together.

* Brochures

Transferring the information can be done by scanning into a computer, E-mail or photocopy.

Dewey Decimal System:

A system which uses numbers to arrange all books on similar subjects together. Each category has a number in the hundred's to start and as each category is split into different

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