You have just been hired as a new management trainee by Earrings Unlimited, a distributor of earrings to various retail outlets located in shopping malls across the country. In the past, the company has done very little in the way of budgeting and at certain times of the year has experienced a shortage of cash. Since you are well trained in budgeting, you have decided to prepare a master budget for the upcoming second quarter. To this end, you have worked with accounting and other areas to gather the information assembled below. The company sells many styles of earrings, but all are sold for the same price—$16 per pair. Actual sales of earrings for the last three months and budgeted sales for the next six months follow (in pairs of earrings): January (actual) 21,200 June (budget) 51,200 February (actual) 27,200 July (budget) 31,200 March (actual) 41,200 August (budget) 29,200 April (budget) 66,200 September (budget) 26,200 May (budget) 101,200 The concentration of sales before and during May is due to Mother’s Day. Sufficient inventory should be on hand at the end of each month to supply 40% of the earrings sold in the following month. Suppliers are paid $4.60 for a pair of earrings. One-half of a month’s purchases is paid for in the month of purchase; the other half is paid for in the following month. All sales are on credit. Only 20% of a month’s sales are collected in the month of sale. An additional 70% is collected in the following month, and the remaining 10% is collected in the second month following sale. Bad debts have been negligible. Monthly operating expenses for the company are given below: Variable: Sales commissions 4 % of sales Fixed: Advertising $ 260,000 Rent $ 24,000 Salaries $ 118,000 Utilities $ 10,000 Insurance $ 3,600 Depreciation $ 20,000 Insurance is paid on an annual basis, in November of each year. The company plans to purchase $19,000 in new equipment during May and $46,000 in new equipment during June; both purchases will be for cash. The company declares dividends of $19,500 each quarter, payable in the first month of the following quarter. The company’s balance sheet as of March 31 is given below: Assets Cash $ 80,000 Accounts receivable ($43,520 February sales; $527,360 March sales) 570,880 Inventory 121,808 Prepaid insurance 24,000 Property and equipment (net) 1,010,000 Total assets $ 1,806,688 Liabilities and Stockholders’ Equity Accounts payable $ 106,000 Dividends payable 19,500 Common stock 920,000 Retained earnings 761,188 Total liabilities and stockholders’ equity $ 1,806,688 The company maintains a minimum cash balance of $56,000. All borrowing is done at the beginning of a month; any repayments are made at the end of a month. The company has an agreement with a bank that allows the company to borrow in increments of $1,000 at the beginning of each month. The interest rate on these loans is 1% per month and for simplicity we will assume that interest is not compounded. At the end of the quarter, the company would pay the bank all of the accumulated interest on the loan and as much of the loan as possible (in increments of $1,000), while still retaining at least $56,000 in cash. Required: Prepare a master budget for the three-month period ending June 30. Include the following detailed schedules: 1A) A sales budget, by month and in total. 1B) A schedule of expected cash collections, by month and in total. 1C) A merchandise purchases budget in units and in dollars. Show the budget by month and in total. 1D) A schedule of expected cash disbursements for merchandise purchases, by month and in total.
Master Budget
A master budget can be defined as an estimation of the revenue earned or expenses incurred over a specified period of time in the future and it is generally prepared on a periodic basis which can be either monthly, quarterly, half-yearly, or annually. It helps a business, an organization, or even an individual to manage the money effectively. A budget also helps in monitoring the performance of the people in the organization and helps in better decision-making.
Sales Budget and Selling
A budget is a financial plan designed by an undertaking for a definite period in future which acts as a major contributor towards enhancing the financial success of the business undertaking. The budget generally takes into account both current and future income and expenses.
You have just been hired as a new management trainee by Earrings Unlimited, a distributor of earrings to various retail outlets located in shopping malls across the country. In the past, the company has done very little in the way of budgeting and at certain times of the year has experienced a shortage of cash. Since you are well trained in budgeting, you have decided to prepare a
The company sells many styles of earrings, but all are sold for the same price—$16 per pair. Actual sales of earrings for the last three months and budgeted sales for the next six months follow (in pairs of earrings):
|
January (actual) |
21,200 |
June (budget) |
51,200 |
|
February (actual) |
27,200 |
July (budget) |
31,200 |
|
March (actual) |
41,200 |
August (budget) |
29,200 |
|
April (budget) |
66,200 |
September (budget) |
26,200 |
|
May (budget) |
101,200 |
|
|
The concentration of sales before and during May is due to Mother’s Day. Sufficient inventory should be on hand at the end of each month to supply 40% of the earrings sold in the following month.
Suppliers are paid $4.60 for a pair of earrings. One-half of a month’s purchases is paid for in the month of purchase; the other half is paid for in the following month. All sales are on credit. Only 20% of a month’s sales are collected in the month of sale. An additional 70% is collected in the following month, and the remaining 10% is collected in the second month following sale.
Monthly operating expenses for the company are given below:
|
Variable: |
|
|
|
Sales commissions |
4 |
% of sales |
|
Fixed: |
|
|
|
Advertising |
$ 260,000 |
|
|
Rent |
$ 24,000 |
|
|
Salaries |
$ 118,000 |
|
|
Utilities |
$ 10,000 |
|
|
Insurance |
$ 3,600 |
|
|
|
$ 20,000 |
|
Insurance is paid on an annual basis, in November of each year.
The company plans to purchase $19,000 in new equipment during May and $46,000 in new equipment during June; both purchases will be for cash. The company declares dividends of $19,500 each quarter, payable in the first month of the following quarter.
The company’s balance sheet as of March 31 is given below:
|
Assets |
|
|
Cash |
$ 80,000 |
|
Accounts receivable ($43,520 February sales; $527,360 March sales) |
570,880 |
|
Inventory |
121,808 |
|
Prepaid insurance |
24,000 |
|
Property and equipment (net) |
1,010,000 |
|
Total assets |
$ 1,806,688 |
|
Liabilities and |
|
|
Accounts payable |
$ 106,000 |
|
Dividends payable |
19,500 |
|
Common stock |
920,000 |
|
|
761,188 |
|
Total liabilities and stockholders’ equity |
$ 1,806,688 |
The company maintains a minimum cash balance of $56,000. All borrowing is done at the beginning of a month; any repayments are made at the end of a month.
The company has an agreement with a bank that allows the company to borrow in increments of $1,000 at the beginning of each month. The interest rate on these loans is 1% per month and for simplicity we will assume that interest is not compounded. At the end of the quarter, the company would pay the bank all of the accumulated interest on the loan and as much of the loan as possible (in increments of $1,000), while still retaining at least $56,000 in cash.
Required:
Prepare a master budget for the three-month period ending June 30. Include the following detailed schedules:
1A) A sales budget, by month and in total.
1B) A schedule of expected cash collections, by month and in total.
1C) A merchandise purchases budget in units and in dollars. Show the budget by month and in total.
1D) A schedule of expected cash disbursements for merchandise purchases, by month and in total.
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