Contract Administration Best Practices

George Shepard: Mr. Shepard is listed as the Contract Administrator for Contract ID # JA-FSA-OD-002-15. During an interview with Mr. Shepard, he identified himself as a Policy Analyst for DHS FSA. He also serves as a Contract Administrator who supports the various FSA programs. As a Contract Administrator he is responsible for creating purchase orders for grants, among other tasks.

The contract is agreement between two parties they find they have some to exchange; the power and commitment between two parties enforcement by the court, The contract have many legal details to be discussed by lawyer or expert. The contract administration, focus on the requirement for the services the company have to get when they sign a contract for new service or to get new products. In field like software consultant it is very complicated and different detailed need to focus on contract to be discussed before to sign any paper. The orientation, communication form and conference can be helpful to create good and detailed contract, all this method help the offeror and offeree to

This manual is created to help you understand our Vision, Mission and Goals and to help you easy transition in to our culture and hit the ground running. You will also find information related our history, Our clients and terms and conditions of employment, our expectations for professional behaviour and our policies and procedures. This manual should be read in conjunction with contract of

Manage the procurement process from start to finish, including the development of Requests for Information (RFI), Invitation for Bids (IFB) and Requests for Proposals (RFP) while strictly adhering to procurement policies, statutes and disclosures; evaluate proposals, prepare award recommendations, negotiate and execute Contract. Facilitate the integration of new or revised programs/contracts; prepare an impact analysis resulting from changes.

In my role as assistant-procurement logistics, I involved a part of the bidding committee, which I have to assess the bidding document, verify and participating in decision to choose vendors, in accordance with the requirements and specifications have been defined by the user by firm and fair practice. As my role as Senior Office Manager, I have to handling a problems on large seedlings procurement issue (more than $100,000) conducted by Implementing Partners and funded by us. some of which are not in accordance with specifications. I have to make a decision based on operational aspects and sustainability of the program. to solve this problem, I have collect informations from Program Staff User, and the implementing partner.

When a facilitator is prepared, it is eases the process and allows objectives to be reached while building trust, and maintaining a healthy client relationship. This paper will reflect different authors preparation techniques to gain a successful facilitation while focusing on contracting, having a pre-planned meeting, and building a relationship with the members of the organization.

• Explain clearly all essential prerequisites, terms and conditions • Goods or services to be provided are unquestionably defined • Compensation is clearly stated total cost, payment schedule, financing terms • Acknowledgement of Effective dates, completion/termination dates, renewal dates • Identify and address potential risks and liabilities • Define and set reasonable expectations for this relationship currently and into the future

The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

Oversee the process of obtaining and getting approval for contracts if planning events with outside vendors, in collaboration with the Treasurer.

The client-related risk will be mitigated by implementing an effective communication plan with early client engagement and by drafting a contract that delineates the client’s duties beyond payment. The risks of schedule’s delay and over-budget will be mitigated by minimizing changes of scope, planning a realistic schedule, avoiding communication breakdown, tracking resources and deliverables and enforcing and monitoring the quality gates.

Serve as the Contracting Officer’s Representative (COR) for multiple contracts (as many as five at a time). This includes technical contracts for the Census Hiring and Employment Check (CHEC) program, the Commerce Business Systems (CBS) program, as well as the Service Oriented Architecture (SOA) contract. Responsible for performing all duties required to put a contract in place, this includes performing Market Research, developing Statements of Work, working independently or with Acquisition to develop Acquisition Plans and Source Selection Plans, participating in the source selection process, developing Independent Government Cost Estimates, leading Technical Evaluation Teams (TET) and writing final TET reports, writing Best Value award documentation, creating Technical Evaluation Factors, developing Quality Assurance Plans, working with Subject Matter Experts to document contract deliverables, and developing Performance measures. Responsible for administering contracts and monitoring contractor performance to ensure that services performed by the contractor are in accordance with the contract. This includes reviewing project plans, accepting formal deliverables such as Quality Assurance Plans, Project Management Plans, Risk Management Plans, Test Plans, and Training Plans. Review contractor invoices for accuracy and completeness, and monitor contract balances to ensure there are no contract overruns. I train and mentor FAC Level II CORs and Task Managers as I am FAC

I will look at some of the standard form of contracts in the building and construction industry including:

Students are required to list and describe the skills necessary for contracting with clients and provide examples of how skills can be beneficial to negotiating contracts. A description and role of the contract sections is explained; in addition to the implications if parts of the contract is omitted. Furthermore, phases in drawing up a contract and choose a suitable contracting meeting setting will be introduced. In conclusion, as a consultant an explanation of negotiating contracts is discussed and important factors for a successful outcome will be describe and explained.

The contracts manager is part of the senior management team and provides support and guidance to the office based personnel and the PM. They will also form relationships with clients with a view to ensuring the client’s aspirations are delivered and securing future work.

3.2. Building a preparation program on the new administration for the organization 's client administration staff