Document Retention Policy

* To maintain clear and accurate records, as well as confidentiality records within the work practice

The purpose of storing and retrieving required information is so you can readily retrieve it when it becomes required.

In the past, collecting digital evidence law enforcement was naïve, they would grab and go. This was later deemed not to

If you intend to rely upon any documents, electronically stored information, or tangible things to support a position that you have taken or intend to take in the action, including any claim for damages, provide a brief description, by category and location, of all such documents, electronically stored information, and tangible things, and identify all persons having possession, custody, or control of them. (Standard General Interrogatory No. 3.)

can be very important in helping the team remember where all the actual evidence was

Their reason for this is to be able to capture, maintain, and provide access to evidence of any business deals.

information needs to be kept private to reduce the likelihood that those who do not need to know

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

The purpose of this Policy is to ensure that Premier University maintains the records and documents necessary for the successful operation of the university operations in accordance with state and federal laws. The University is responsible for maintaining records during their lifetime until they no longer hold any value and are discarding. This policy will determine which documents are required to be retained, which individual’s data is to be retained including student and employee data, and which laws apply to the data to

Depending on the nature of the company or organisation or business, different types of information will have to be stored. It can be secrets related to the company, highly confidential files related to the company or employees or customers / clients. So files have to be stored following all the confidentiality procedures and protected according to data protection act as these are information necessary for providing quality service and also for the smooth running of the company.

Common uses include questioning police officers who first arrived at the scene of a crime or for witnesses who cannot make the specified date. The questioned witness will tell what they saw before the event, during the event, or after the event took place and then answer anything necessary to clarify the provided statement. A videotaped testament is used to put together a case or as evidence to be reviewed in a trial. The recording is stored by the reporter or put away in an evidence room and is only accessible by both sets of counsel before or for the duration of the proceedings. Video offers a little more insight to the witness testament since they allow those reviewing the event to see individual demeanor while answering. Law firms use this process to acquire certain knowledge necessary to put together a stronger case. Depositions are required by the court in some cases, depending on the importance of a witness. Service providers offer full production facilities to companies or law firms when this form of testament is

Providing EMR, this will provide accuracy for the patients. They may have better check points when the goes into the hospital and they are having surgery the files are provided with plus medical history.

Chain of Custody is important for computer evidence because it helps to make sure that the investigation is under control. By maintaining a chain of custody this will help keep record of all documentation that identifies all changes in the control, handling, possession, ownership, or custody of any piece of evidence. This is very important to maintain because the company or individuals doing the investigation need to be able to trace the route that the evidence has taken from the moment it was collected until the time it needs to be presented to the company or even in court.

The idea of law and order in this country isn’t a new one and, in fact, has taken a very long time to get to the point it is today. But it isn’t done changing or improving because with every new advancement and technology law must adapt to encompass these new gray areas and make them clear in the court of law. An example of a few large milestones in United States’ law that reflect such adaptability are the Federal Rules of Evidence; Federal Rules for Civil Procedure; and the Sedona Conference. Each of these milestones have made clear many issues and gray areas in the law. Issues in evidence collection and presenting as well as digital evidence collection are a few of the many subjects covered in these federal rules.

a) “to be able to retrieve information whenever it is needed. For example each organisation has to keep accurate records or information of their employees in order to be able to use this information for planning ahead (…)