Store and Retrieve Information, NVQ Level 2

Confidentiality is very important in preparing documents because it can involve a lot of private data. In order to protect the users and the owner, confidentiality must be observed. Data protection is also significant to assure that nobody will be able to get the data and spread it to anybody else, especially if it's about money and financial statements. The release of personal information can lead to serious consequences. This is probably one of the most important aspects of any business. It helps save the company, its values, and trust from

The legal requirements and codes of practice are there to help make sure that you do what is necessary to handle and keep information safe and secure, making sure that all information is written legibly, and kept in a secure location and only passing information to the relevant people and for the necessary reasons. If electronically kept then passwords should be secure, files should be encrypted, save work as you go along, have a back up disk which should then be kept as secure as paper records.

1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks.

expected of them and a mechanism to deal with the consequences of failing to meet such standards.

It is a requirement of the law that all businesses and organisations abide by given limitations and constraints. This report describes two selected limitations; Sales of Goods Act 1979, The Data Protection Act 1998 and two constraints; Pressure Groups and The Advertising Standards Authority (ASA).

Well-organized file names and folder structures make it easier to find and keep track of data files. A system needs to be practical and used consistently. Without organization, you cannot report data effectively.

Databases are the heart of the company. This is where all crucial company information is stored and can be accessed. Some databases are stored on site others in remote locations or using clouds. The information within a database can be manipulated in any way that the company needs it to be. Databases help to quickly search and retrieve information, it saves from data redundancy.

In unit 2 I will be introducing the topic of equality, diversity and rights in health and social care. I will also be discussing the meanings and 7 main benefits of them. Equality diversity and rights are all important to each and every individual, each person has different characteristics, personality and individuality but quality, diversity and rights is what undifferentiates each and every individual showing that everyone matters and no one should be victimised, discriminated or treated differently because of their needs , culture, race, sexuality, gender, religion, age, education, language or background. There are different regulations regarding equality, diversity and rights they are not also important or helpful of victims but also for the victimiser. Each individual has a right to their own opinion, beliefs and thoughts but to an extent. Rights are linked to both diversity and equality because each individual has a right to be equal and a right to be different and to be themselves or who they want to be. Rights also help to recognise when individuals are being treated fairly/unfairly, diversity supports individuals in any particular needs they might has as individuals which will make them feel valued and respected and will feel they are being treated with dignity these will help each individual feel more positive, confident and comfortable about themselves. Equality embraces that each individual is treated equal no matter their differences which is one of the most important aspects especially in

One of those being that information does not breach security protocols (e.g. not sending out a document you’ve produced without it first being approved by your manager). Another being storing of business documents for example filing cabinets we use being locked; only certain staff have a key to open this cabinet. Also, protecting documents, for example password protection… certain documents that contain peoples personal information or confidential data have passwords on them so you must know this password to open the document. Finally, read-only access (e.g. if a document is in use at the time, no one else can open it and edit it, they can only open a read-only

1. The main legal requirements that need to be considered, including Codes of Practice, explain the impact that these have on the organisation.

1. To comply with legal requirements and legislations. These for example could be contractual obligations, employee role descriptions and responsibilities, remunerations etc.

Some of the benefits of electronically storing are that you can store vast amounts of information in a very small space, you can reproduce and disseminate this information at great speed, documents are easy to modify. Documents can also be searched for easily, and it is hard for the documents to go missing.

* Collect and store data which may be converted into information at some later point in time

b) a legal requirement, for instance in order to be able to make accurate tax returns to the government” [1]

Information retrieval can be used in a broad term to mean physically bringing out what we have stored or kept earlier in order to use the information on it. For example, we have retrieved information when we retrieve our international passports from our pockets in order to copy the number on it into a form. It can also be described as the act of getting information, relevant to a need