Filing Systems May Not Be Electronic Or Manual

MANUAL INFORMATION STORAGE SYSTEMS – These are systems which do not use any computerised device. All data would usually be kept on paper in a manual filing system. The most common type of file used is a brown manila folder which would contain all documents fastened inside. Other types would be ring binders, lever-arc files and computer printouts which have been bound.

For child protection to work effectively we must ensure we have good inter relationships with other agencies and good co-operation from professionals that are competent in responding to child protection situations. A procedure for recording concerns and incidents if a child discloses information that concerns his/her welfare; We must make a record of exactly what the child has said in their words and report it to a safeguarding officer, ensuring that these records are kept confidential and separated from pupil’s records. Guidance on confidentiality and sharing; the head teacher or safeguarding officer will only disclose personal information concerning a child to other members of staff on a need to know basis, however all staff must be aware that they have a responsibility to share information with other agencies.

The different information systems are filing cabinets where hard copies are stores or electronically which can be saved changes can

The process used by the work place complies with data protection by ensuring all information regarding children is kept protected. This includes photos of the children and the parent’s must sign to have the children’s pictures around the school or anywhere else. Information about children is kept between the right agencies if they are under any sort of

Under the Data Protection Act 1998, information about pupils needs to be kept in a secure place. Never take any information off site and do not provide opportunities for others to gain access to it. When sharing information with colleagues only discuss points they need to know .If you notice any breaches of confidentiality always report the matter to an appropriate member of staff.

Two computer systems that will be considered are McKesson and Epic. In this scenario the facility is using paper charting for documentation. I have worked at a facility with this type of charting. While we had paper charting, we had a computer system for lab results and radiology reports. This computer system was McKesson. Therefore I will use this example for my project.

paper documents are stored in filing cabinets: the documents must be organized, the cabinets should be securely locked and easy to access for authorized staff.

Filing systems are used to easily identify where documents and certain pieces of information have been stored, this makes it easier to retrieve for future use as it will limit the amount of time spent retrieving this information.

like an address book can also be considered as relevant filing system, because its not on a database

The information is stored in locked filing cabinets as the information can hold company details and account numbers this is only accessible by the Administration staff and each file is signed out on a register.

Few decades back, educational institutions maintained educational records mainly in paper files. In those days, privacy breaches meant access to information present paper files without proper consent, and the main concern was related to misuse of the student information by agencies rather than the theft of records. To comply with FERPA, educational institutions had to safeguard paper files from illegal access, and provide access to these files only for legitimate use.

The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies.

244). Educators using the banking concept tend to deposit information for students to take in and

1. Manual System (Paper Recording). Files are easily accessible and don’t require a computer to be turned on. Manual system cannot be affected by loss of power or hackers cannot access a manual filing system from another computer so it`s more secure.

John Young has a tremendous responsibility on his hands in preparing an evaluation of the current state of Information Systems (IS) for the Milwaukee’s Division of the Clarion School for Boys, Inc. Mr. Young is on a truncated timetable, and will have to rely on the schools staff and faculty to aid him in making an informed evaluation of the schools information system infrastructure, and articulate his assessment to the Board of Directors for approval.