Task 4.
1. In the space provided, you are to provide a step by step process on how to deal with the complaints;
A.
First of all, I will listen to their complaint and note the main points that they are mentioning, assessing the situation they are in and is it a valid complaint that can be solved through our systems. I will not present a challenge to the complaint by adding anything from my thinking. Putting my emotions aside I will thank the customer for sharing their concerns with me and try to make them feel less worried so they can explain me In a better way. I will remain flexible in my thinking and acknowledge everything that they said with light words, such as “I understand”, “Alright” to let them finish the sentence. After they have completed the conversation, I will offer an apology with the gratitude and following up with their talk I will explain and offer them my action on the conflict, with the sentences such as “I have noted down your complaint and will thoroughly consider it” etc.
2. why are customer complaints important?
A.
A good and quick customer complaint resolution is good for the business as this will make them more loyal to the business, and is categorized as a good experience. A failed complaint resolution will leave the customer dissatisfied with the service and has the potential for cessation of the business because of the perception that the company doesn’t care about them. The customer complaints are feedbacks and should be logged to see what
I assisted with the content of our Service User Guide in this pack I have devised a section which includes a piece about expectations on how complaints will be dealt with. This
In order to maintain the quality and high customer satisfaction rate in many service provisions, managing complaint is the essential part which makes no exemption in health and social care setting. There are many statutory frameworks, code of practice and guidance regulating the service provision in health and social care setting.
Customers complaints and feedbacks are very important to any organization it helps the individual organization to improve its product and services.It also helps to introduce something new in market.It could help the organization how to improve customer
If a service users wishes to make a complaint or register a concern they should find it easy to
When dealing with customer complaints, the CSR will address the issues of the customer in a professional manner giving them 100% attention without being exposed to excessive background noise. If the issue is unable to be resolved at the CSR level, the CSR should apologize, express their dedication to resolving the error, and escalate the issue immediately.
It is also key that we identify if the cause for the issues are a result of a localized facility issue or if it is actually system wide. This task will be accomplished with a client survey or phone call at which time our staff will assure our membership that their health and concerns are our top priority. Going forward it is my recommendation that all future incoming complaints be acknowledged within 24 hours with a statement informing the complainant that their concern will be reviewed and investigated with a formal response or resolution completed within 30 days. It is also understood that depending on the complexity of the complaint an additional 30 days may be required or expedited. In this instance this can only occur with supervisor review and approval.
It is important to ensure that there is a fair, open and honest culture around complaints so that people feel confident in bringing concerns to the attention of the service provider without fear of retribution.
The complaints process is available, understood and well published, and reflects established principles of good complaint handling. The process will ensure :
4. From the learning material, identify the basic organisational procedures that you will need to follow when managing a complaint.
Common Actions: The misfortunes a customer may have supported as a consequence of the matter included can't be recouped through disciplinary procedures. On the off chance that the whining individual has endured a budgetary or property misfortune, that individual's rights must be implemented by normal lawful systems, (for example, a common court activity) against the individual in charge of
When we got some problems, such as customer complains. For example, one customer ordered one fish & chips. The special order from that customer was no chill, but one front staff didn’t mention it to us. So we served it normally than the customer complained it. We told the staff who got that order to apology to the customer. We offered one soup to the customer during waiting new fish & chips. As result of that the customer accepted our prompted acts.
Legal requirements for dealing with complaints are that all service providers must have a system for complaints. There must be clear information about how and to whom a complaint should be made and time scales for it to be dealt with.
There are a handful of advertising and sales issues, as well as one complaint regarding a delivery issue. The disturbing thing about these complaints is the fact that only 22 of them are listed as being resolved to the satisfaction of the complainant. Most of the billing and collection issues are involving the customer not being able to cancel their services as they continue to be billed for services they have tried to cancel. It appears that involving the BBB does eventually prompt the company to respond with a cancellation and full refund of any amount that was paid after the initial cancellation date. However, we feel a customer shouldn't have to resort to launching a complaint with the BBB in order to get results and that The Company Corporation should attempt to correct this issue that continues to blemish their
When you have all the details about the complaint, ask the customer how they would like it to be resolved
The issues encountered can occur on both the company and customer side, among them are the