Why Organisations Need Data

The choice on how to keep records can depend on the organisation size and resources and should be in line with the business needs. Some organisations might choose a mix of manual and electronic methods, keeping some hardcopy of important documents like photocopies of ID/Passports.

None of the locations have secure systems in place to handle the necessary duties. Pay scales are varied so maintaining and organizing them is complicated and hand written, and then entered into the system by a payroll clerk at headquarters. Records for training and development are being kept on an Excel spreadsheet and stored in an insecure place by the training and development professionals. Recruiters are maintaining their own application information with resumes filed in a central storage area and applicant status tracking is recorded on Excel spreadsheets. There is no central file area for employee files. The managers responsible for tracking FMLA absences and requests under the ADA keep their own individual files. The compensation manager keeps records of job analyses, salary surveys, and individual compensation decisions on an Excel spreadsheet. Employee relations specialists keep track of complaints, grievances, harassment complaints, etc. in locked files in their offices (Apollo Group, Inc. 2011).

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies.

Data are “raw facts that describe the characteristics of an event or object” (Baltzan 6). Managers used to have to collect data manually along with analyzing it. This was a very time consuming process which could also be complicated in different aspects. If businesses lack data this can cause them to make unethical business decisions. For example, if they don’t have the correct data needed they may order in too many products or not enough causing a surplus or shortage in products/supplies. Being able to collect and analyze data quickly everyday helps make a business make better decision. Data in this day and age is important for a business to obtain so they can make the best possible decisions for their company to be successful. This can help a business know how much to order, how much was sold, and their customer numbers. A company can also see where they are getting most of their customers from when collecting data from surveys. Data allows us to see if a company is doing good or bad and

From my point of view, the computerised system is one of the best ways to save the data. It saves the storage space, helps the environment, reduces the costs of the company, the information is easy to find and move, and easy to sort, and they can create reports witch can be run to show certain figures.

An organisation may hold basic information on customers such as their name, gender, contact details and age. They may also keep payment details and transaction histories as well as any feedback or questionnaires.

Utilizing databases within a department allows users to access various types of information all at once as well as link information from different sources. Information data is processed, organized or summarized, records data is a collection of logically related fields or items, and file data is a collection of related sequence of records.

The people that need to store information need to register with the information commissioner. The data controllers need to see what information would be stored and it should be recorder in the register. Every register contains the following;

Also the information systems where the data or information is stored have to be protected from unauthorised access, use or disclosure. Also one needs to be careful not to disrupt the system, modify or destruct data or information as they are highly sensitive and cause disastrous effects for the organisation and the individual related to it. These type of data are confidential and used my governments, hospitals, military and other highly sensitive secure organisations. Information security is a business requirement and also a legal requirement.

Also, when dealing with a large amount of information. Employees must ensure all information is to be kept updated at all times by checking for out dated records periodically in a given span of time. This is performed to prevent unnecessary costs and issues from arising. When data is shared between organisations, agreements have to be made as to how long the data will be retained on their database and then deleted after a certain period of time. All out-dated and inaccurate information have to be securely deleted in order to avoid errors and detrimental effects.

Any outcomes of the data will become very important. Most of the time data depicts the performance of the company or any process inside the company. If any process is under performing it becomes extremely important for the leadership to address the issue with the help of data. If any process is performing well, it also becomes extremely important for the company maintain the margin consistency and ensure they stay competitive in the market and go way ahead of the competitors. With the help of data,

In an organisation, every employee has privacy and data protection rights. In the work place the employer is the data controller. If there is any misuse of personal data individual can claim compensation for their damage. In any business involving personal data and use of personal data, it is useful to follow data protection checklist. Such as: disclosures made are legal disclosures, aware of data collector identity, keeping data up to

The successful company's activities (management) are related to collection, storage, and analysis and interpreting data. The purpose of data collection is to get hold of information and to continuously record and to make decisions on key issues. Data collection is the storage of data and prepare for the future process. Moreover, every piece information is a valuable resource in business, such as cost of production, share prices and exchange rates, company reports and market research. The information (data) is mostly collected about their own organisations to analyse themselves and given to other companies to analyse it. Also, the up to date and accurate information (progress of the business) helps to managers and employees involved in making decisions. There are two types of data that usually used in businesses, the quantitative and qualitative. The quantitative data is a business or financial analysis, performance that aims to understand behaviour by using complex mathematical and statistical modelling, measurement, research and display the results, using the charts, histograms, tables and graphs. Quantitative analysis can be done for a variety of reasons, such as the measurement, performance estimation and calculation of the number of financial instruments (earnings per share, popular product, cash flow and costs). Moreover, surveys and the use of government publications are common methods of collecting quantitative data. For example. Tesco has the

* To satisfy legal requirement: every few months there is some request from the government sector to gather, maintain and reports lots of information back to them on how many people do we have in the organization, working hours, how much our expenses for the whole year, we should keep data stored in case information is needed to defend the company legal actions that could arise at any time