Area of Concern #1: In several case files, and across local offices, the federal review team noted instances of data entry that took place two months or longer after the actual activity. Although the late data entry pertained primarily to case notes and meetings with case managers, it is nonetheless not appropriate and compromises data integrity, particularly as the State approaches full implementation of WIOA. Suggestion: The State should issue policy guidance around timely data entry for all activities, including the entry of case notes. As was noted during the exit conference, the State of New York has a five-day data entry policy for all activities, which we would recommend North Dakota consider. Area of Concern #2: In several case …show more content…
Although some local offices had good file structures (e.g., sections for eligibility documentation and checklists for information contained in the file), many local offices did not. This may become particularly challenging if not problematic as the State continues with full implementation of WIOA, warranting a proactive State response. When discussing the structure of case files with State staff (it was a concern noted during the last [September 2009] review), federal reviewers were informed that local offices had negatively viewed the 2009 regional recommendation for policy guidance around case files. Suggestion: The State should revisit the issue of case file structure with their local office staff, particularly in light of WIOA implementation. The State should also consider issuing guidance around broad file parameters to ensure a level of consistency and accountability across local offices, while allowing for some local office flexibility. The regional office is willing to assist the State in this effort. Area of Concern #4: Data Element Validation error rates above
This officer has had contact via face to face and phone with the mother, Ms. Evelyn Edwards. Discussions have taken place with her regarding Marquel’s Comprehensive Re-Entry Case Plan. She has participated in a video conference with Marquel since his commitment. She is aware of his placement in the Virginia Beach CPP Program. She has not visited him at the facility, but she has had contact with him via phone. She is currently unemployed. Upon Marquel’s release from DJJ, the anticipated parole plan (CRCP) will be for him to return to her home with intensive supportive services via 294 funding. Additionally, in the event this placement is no longer available, an alternative placement will be sought via 294 funding for a group home placement or
The writer help the consumer to complete intake paperwork at Northeast Guidance Center the consumer is a DD and does have problem with reading, and writing. The consumer report during his assessment that he would like to have income, go back to WCCC and have a place of his own. The consumer also states that his mother was murdered when he was young and he live with his aunt whom he call mom and his cousin who often time treat him mean. The consumer is also unable to get around catching the bus because he does have problem reading. The consumer next appointment for his treatment plan is schedule on 01/03/16 at 9:00am. The consumer health insurance has expired so he is unable to get transportation to his appointment. The writer will assist the
Hair is expected to submit medical document for her and her child by 02/2017. Ms. Hair failed to submit updated medical documentation. Case Manager reminded Ms. Hair if she failed to submit the document required on her next meeting it would be considered non-compliance and a warning for non-compliance will be issued. Ms. Hair stated that she was aware.
Social Services Meeting: On 03/01/2017, Ms. Hawkins and her daughter Emoni met with her assigned Case Manager for the family ILP Document Review. Ms. Hawkins’ next ILP Document Review appointment is on 03/14/2017. Ms. Hawkins is in-compliance with the terms of her ILP. Ms. Hawkins was reminded that she is expected to attend all scheduled meetings with assigned Case Manager and failed to do it would considered non-compliance and warning will be issued. Ms. Hawkins stated that she is aware. Case Manager asked Ms. Hawkins if there are any issues or concerns that she will like to discuss, Ms. Hawkins stated no.
Today I organized documents for case managers because there are some new clients that are being processed. There is a form that must be completed on each client which is an Intake form. This form is the form that Case Worker fill out when a new client is introduced into the Redeploy program. There are two different forms Outer Counties and St. Clair counties. On the document it has several questions such as name, address, education, health, and use of what substance, religion, and family income. This is the first form I saw in each client’s file because this is important to know who file you are looking at and the background on the client.
This provision requires that the regional center mail the director’s decision to the CCH administrator within two working days of signature.
Neal’s mother and ESA Social Service Representative, Novella White failed to adhere to ESA policy and procedures when handling applications for processing of a family member. According to the report, on Saturday, December 5, 2016, Ms. White allegedly slid Mr. Neal’s recertification application, dated December 4, 2015, onto Social Service Representative, Deborah Bush desk while she had been preparing several other cases for processing. Upon receipt of the application, Ms. Bush placed the case in a basket in Ms. Burt’s office for review. On December 7, 2015, Ms. Bush informed Ms. Burt that she did not want to process the case because she has a personal relationship with Mr. Neal and aware that ESA policy and procedure prohibits employees from handling cases of customers who they personally know. Ms. Bush continued to state that the application appeared to be Ms. White’s
In October of 2016 South Carolinas foster care system was drastically changed, effecting the little lives that go through, and live within the foster care system. DSS agreed to make changes to their policies and increase the funding of foster care. District judge Richard M. Gergel gave final improvement to a landmark settlement that necessitates South Carolina’s foster care system to no longer allow children under the age of 6 to reside in congregate care placements, group homes, more than 60 days, being left in juvenile detention facilities out of lack of other placements, and ends the allowance for children to stay overnight in DSS offices. On June 3, 2016, a settlement agreement was made, making point for DSS to improve the South Carolina foster care system with reports being filed more often and more monitoring of the facilities in the system. The agreement was also made that arrangements be made in timely manner, updated rules on caseworker and child visitation, and limits on workload that caseworkers take on (Children’s Rights). These rules allow for more attention to be placed on each case and
Recognize and consider relevant laws, practices, and policies which guide the case planning process. These include reasonable and active efforts.
In completing the case plan update, you must comment on the progress made on the previous objectives. You must comment on every objective. Focus on the objective and the specific behavioral changes included in the objective. Include details about the family members’ participation in services and whether or not the service participation has been useful in meeting the objective. When describing a family member’s progress or lack of progress on a specific objective, provide details about the basis for your assessment. If there is no progress on an objective despite participation in the associated service, address the need for revising the service in the progress note. Explain why you think the service is not meeting the family member’s needs and
With adoption assistance, in 2006 The Safe and Timely Placement of Foster Children Act was enacted to improve the protection of children, while holding states at fault if placement is not contributed within a timely manner. This act increased the state's caseworkers visits for children in out of state Foster Care placements (Children's Bureaus). The definition of case review system was then modified with requirement of child health and education records be released to either the individual providing care to the foster child or also to a foster child being terminated from foster care with no charge (Children's Bureaus). Promoting
2. Guides, customer records, and work force documents will keep on being requested into courts in light of the fact that the legitimate framework believes the documentation contains data expected to settle on choices about youngster care, automatic hospitalization, and a wide cluster of different circumstances, including assertions of deceptive conduct. Absence of trustworthiness and ineptitude and in addition lost, fragmented, and insufficient graphs can be hurtful to the client and the counselor.
Accurate and comprehensible medical records documents are crucial for a positive outcome for the patient and health care providers. Health records sequentially convey significant details concerning patient’s health history and future care plans. These records are pertinent when initiating care in the acute and chronic setting for the patient. Medicare, Medicaid, and other personal health care providers necessitate rational documentation to guarantee that a procedure and/or examination is consistent with the individual’s health care coverage. The documentation also authorizes the place of health care treatment, eligible medical requirement and suitability of diagnosis and/or therapy, and that the services rendered were appropriately documented. Precise and reliable medical documentation should be recorded at the time of treatment or shortly after the intervention. Inappropriate documentation can result in erroneous and inappropriate imbursement for provided health care services.
According to the study, problems in the management of electronic records appear to stem from government-wide records management guidelines is insufficient and low priority traditionally provided to federal records management
The first case about pediatric hypertension, made me think about how often my hospital system has changed procedures because someone realized that information was not being communicated. We have 5 hospitals, 60 clinics and a lot of other professionals running around outside of our facilities (like home health care professionals visiting people in their homes) which is why there has been such a huge push to have a single electronic patient record...this is also why I feel it is important to keep all the data, since it may take awhile for someone to ask the right question.