The following report will look at four core activities of an Office Administrator at Danlnia Furniture Ltd including; meetings management, information management, Reception duties and website management It will explain the role of organising, planning and co-ordinating in each one of the core activities. The developments in two working practices will be evaluated from the perspective of both an employer and an employee. The report will then also go on to identify and describe four causes of stress that are created through working. The report will then provide two possible solutions for these issues.
Core Activities 1. Meetings Management
Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*
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Once the meeting has been determined the manager should pick a location in which the meeting can be conducted. The preference is a location in which there will be some type of barrier between the manager and the employee. The manager should position the room in such a way that the employee doesn’t have to cross paths once the meeting has ended. While the meeting is going the manager should open the meeting explaining the reason for which they are meeting.
When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.
A meeting agenda ensures that the meeting will be a productive use of everyone's time. It can focus the attendee’s efforts and provide a structure to accomplish the meeting purpose. It defines outcomes, and important information, attendee roles and responsibilities and a meeting timeline. It allows attendee’s to prepare for the meeting as it is made available a week before. It also works as a checklist of those attending, goals and topics for discussion to make sure that all the necessary information is covered and keeps team members focused on the specific goals and stay on track with the subject matter.
Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action
This assignment had to be written for the class of Management and Organizations at Stenden University, course IBMS, first year. We had a group of 6 and had to work it out together. We were enjoying getting into the world of IKEA, the world’s most furniture store on the market.
I have not personally attended in a workplace meeting as I am only a casual worker. However, I have witnessed some meetings at Portobello PR as well as witnessing one at Denison street methadone clinic. As I have seen and learnt I do understand the structure and requirements of having a meeting and the different types of meetings. Most meetings require a few preparation steps before the meeting will happened this is usually organized by the manager or the owner. Tasks you need to do first is letting the meeting attendees know the Time, Location, attendees Requirements eg a data sheet. And, you will need to let them know what their roles are and responsibilities are. You may get this message out to staff or attendees by a few diverse ways
This chart says it all. An additional point that I would like to add is: Ensure all invited are relevant to the meeting, they can either provide guidance, provide input or are impacted by the outcome (outcome might not be relevant unless they can impact change). I say this as 40% of all meetings I have to attend, can be summed up in an email ( I can't do any of the above items (It's only informational at this point).
1.2) organisational requirements that apply when taking minutes are that they should reflect everything important issue discussed in the meeting. Also we have a template to use when typing up any minutes which follows the list of items on the agenda. In
The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.
This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.
I believe that in order for health care administrators to give awesome communication to their employees that they must conduct meetings. I think that bi-weekly meetings should be held but when you are dealing with health care that’s too frequently based on the fast pace of it. As a health care administrator I would make it my job to hold a monthly meeting so that I can keep an open line of communication between my employers and me. For this meeting I will give a presentation that will explain all things new or changing within the facility. Before the meeting end it will be known that anyone can
Usually eighteen staff works in this organisation, one is a wheelchair user. The offices usually contain typical office furniture and equipment. There is usually a staff kitchen, where drinks can be prepared and food
An objective of writing this report is to identity and analyzes operation system applied in IKEA, the well-known low cost yet high quality home of furnishing. Function, process and strategy of IKEA operation system will be accessed to identity the core competency that lead to the successfulness of IKEA in the world. Besides, other purpose in complete this report is to analyze the strength and weakness of operation system in IKEA. Operation management is procedure where processes of production or deliver goods and services is being monitoring and managing. Operations management is the activity of managing the resources which produce and deliver products and services (Slack, Chambers and Johnston, 2010). Operations
Ikea has grown into a worldwide phenomenon with an almost like cult following and the world’s largest furniture retailer due in large part to its founder Ingvar Kamprad’s charismatic personality combined with his own philosophy of business management and the Scandinavian style of open management he has parlayed a fortune that will be left to one of his children who has proven their own business acumen by running one of his many companies profitably. According to Kamprad himself in his July 23, 2008 Acticule published by stoked in Major Companies Kamprad states;