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Data-Protection Best Practices

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For many charitable NGOs, the security of beneficiary and donor data is of the utmost importance. When such data is stolen, not only do beneficiaries suffer, donors, partners and your own organisation can face consequences from such breaches. In today’s modern world, data thieves can do incalculable harm with the personal information that is collected as a part of an NGO’s beneficiary management process.

So, once data collection is finished, data protection becomes a task of paramount importance. To this end, it is necessary to formulate and enact strong security measures to ensure that sensitive information does not fall into the wrong hands.

However, threats to an organisation’s data security are constantly evolving, just like the tools …show more content…

If an organisation allows employees to use personal devices for work, a BYOD policy for the use of such devices can make sure that all personnel are given notification of both the policy’s guidelines and the consequences for violating those guidelines.

Another way to make sure that all employees know the latest data security measures is to test them on such measures. A custom test can be created for each staff member to complete, proving their awareness and understanding of the existing security policies. Randomizing the test dates helps to prevent complacency in studying security standards.

When implementing a new policy, an “information security meeting” task can be scheduled into the work calendars of the staff. This gives them an opportunity to learn the information that they need to know about the new security measures. Often, an in-person meeting with other staff will leave a stronger impact on people than a generic update email.

Alternatively, reminders can be inserted into data collection processes using a customizable mobile application platform. Everyone makes mistakes from time to time, but placing reminders within the applications that staff use for data collection can help ensure that they avoid such

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