Advantages And Disadvantages Of File Format

• Rich text files (.rtf) – are produced by word processors and preserve a certain amount of character formatting, such as colours and fonts. They can usually be exchanged between applications from different software companies.

Since it so widely known it is much easier to use and manage. One example is the file system in windows explorer which makes it easier to find files and search them through the search bar.

makes it easier to take notes and faster to write papers. Students also find it easier to keep things

UNIX systems use to use flat files for storing data. Word processors and spreadsheet software can create flat files. Health Care facilities might use this type of data file for posting employee phone lists.

Provides great flexibility as it allows sharing of documents with other devices such as printers in other rooms, uploading files to a desktop computer from a cellphone wirelessly and allows for online streaming.

The following applications are in PDF format. If you don't have the plug-in to read PDF, you can download Acrobat Reader for free.

unparalleled ease of access of PDF data formats to make access for people, any time, anywhere and

It may contain the companies name and logos, or may simply just be the heading of a document such as an assignment. It is formatted to appear on the top of each page of the document in the same position and size on each page.

The use of data in today’s commercials is a vital role that cannot be overlooked. That is there is a need to backup data on physical mediums. The main mediums are hard-drive, flash drive, optical disc, and tape drive. There is multiply different version of each main type of medium. These different physical mediums store data in different ways. Fragmentation can also be an issue for some of these physical mediums. I will cover each medium in a little depth because of the different types available in today’s market.

Chapter 7 discusses compression algorithms. Compressions are used often and sometimes we may not even be aware of it. The items we download or upload may be compressed in order to save bandwidth. Chapter 8 discusses the fundamental algorithms underlying databases (MacCormick, 7). This chapter emphasizes the techniques used to achieve consistency and to ensure that databases never contradict each other. Chapter 9 discusses the ability to ‘sign’ an electronic document digitally (MacCormick, 7). Chapter 10 discusses algorithms that would be considered great if it existed.

The file format is just how this individual piece or multiple pieces of information are encoded for stored and named. They are a number of different file formats and they are used to store different types of information such as JPEG’s are used to store photos or other images and PDF’s are used to store written documents. In addition to these there are mp3 or mp4 that are used to store audio files.

The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies.

Some of the benefits of electronically storing are that you can store vast amounts of information in a very small space, you can reproduce and disseminate this information at great speed, documents are easy to modify. Documents can also be searched for easily, and it is hard for the documents to go missing.

1. Manual System (Paper Recording). Files are easily accessible and don’t require a computer to be turned on. Manual system cannot be affected by loss of power or hackers cannot access a manual filing system from another computer so it`s more secure.

Databases allow us to easily store and retrieve data in a purely digital format. The strength of this is that large amounts of data can be stored and retrieved with minimal effort on the part of the user. Opposed to manually flipping through files, one can quickly pull up the requested data through a computer program. Many systems that were conventionally paper and file based have been converted to a digital format which are now stored in one or more databases.